HR Clerk

We are a leading food and agri-business, supplying food ingredients, feed and fiber to over 19,800 customers who range from multi-national, world famous brands to small family run businesses.

Each customer depends on us to provide goods and services that are safe, on-time and consistently in line with the required specification. They also rely on us to help them innovate and create new opportunities.

Established in 1989, and now listed on the Singapore Exchange, our team of 74,500 full-time, seasonal, and contract employees have built leadership positions in many of our businesses such as Cocoa, Coffee, Cotton, Edible Nuts and Spices.

As well as growing crops in our own orchards and estates, and sourcing from around 4.8 million farmers globally, we operate over 160 processing facilities, and through our 14 innovation centers. We develop ingredients and find solutions for our customers. Our value chain spans over 60 countries. We also provide support services including risk management solutions and agri-logistics. 

Position Summary

Reporting to the HR Manager, the HR Clerk will compile and maintain personnel records and perform duties relating to supporting the employees.

Position Responsibilities

• Updates and monitors Human Resource Information System and Applicant Tracking System.
• Processes employment applications.
• Arranges and conducts screening interviews.
• Organizes and conducts pre-employment tasks (background checks, I9’s, drug screens, employment verifications, etc.).
• Schedules and conducts new-hire orientations.
• Maintains employee records, filing, and documentation in accordance with State, Federal and local regulations.
• Creates badges for employees to access building and timeclock.
• Communicates and tracks employee call-ins.
• Tracks, reports, and communicates COVID cases and symptoms according to CDC, New Mexico, and Olam guidelines.
• Provides effective employee support and employee relations while maintaining a high level of confidentiality and professionalism.
• Reports all employee conflicts immediately to HR Manager.
• Delivers effective employee communication with relation to company handbook and policies.
• Assist employees with ADP account and enrollments.
• Assists with employee benefits explanations and orientations.
• Assists with explaining and enforcing company policies.
• Conducts verification of employment forms.
• Complies with all general company policies and procedures, including all safety requirements.
• Supports general good housekeeping.
• Coordinates and order office supplies.
• If bilingual, provides translation services for Manager, Supervisors and Crew Leads as needed.
• Perform other duties commensurate with position.

Position Requirements

• Highschool Diploma or GED
• Must have experience with MS products such as Word, Excel, and Outlook.
• Must be able to send simple communications via emails and memos.
• Must be able to speak with others individually and in a public forum using technology.
• Be able to work shifts that support the department’s business hours.
• Always comply with safety policies and procedures such as wearing PPE where appropriate.
• Bilingual preferred (English and Spanish).

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Olam provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status or sexual orientation. We will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, promotions, and other conditions of employment against any employee or job applicant. All employment will be decided on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability, you may contact us for support at: US-Talent.Acquisition@olamnet.com

At Olam, we celebrate our diversity. Olam Americas Inc. is proud to be an equal opportunity workplace.