What are the responsibilities and job description for the Administrator position at Open Arms Assisted Living?
We are looking for a reliable Office Administrator with at least 2-5 years health care administration experience. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.
Responsibilities
- Conduct care team meetings 1-2 times weekly
- Residential admission experience
- Must be knowledgeable with DHS 83 and 88 guidelines
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Supervise administrative staff and divide responsibilities to ensure performance
- Manage agendas/travel arrangements/appointments etc. for the upper management
- Manage ISP, ABS, phone calls and correspondence (e-mail, letters, packages etc.)
- Support budgeting and bookkeeping procedures
- Create and update records and databases with personnel, financial and other data
- Track stocks of office supplies and place orders when necessary
- Submit timely reports and prepare presentations/proposals as assigned
- Assist all employees whenever necessary
Skills
- Proven experience as an office administrator, office assistant or relevant role
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of MS Office and office management software (ERP etc.)
- Qualifications in secretarial studies will be an advantage
- High school diploma; BSc/BA in office administration or relevant field is preferred
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Racine, WI 53403: Reliably commute or planning to relocate before starting work (Preferred)
Education:
- Bachelor's (Required)
Experience:
- Administrative experience: 4 years (Required)
- Microsoft Office: 4 years (Required)
- Healthcare: 1 year (Preferred)
Language:
- Bilingual (Preferred)
Work Location: One location