What are the responsibilities and job description for the Office Manager (onsite) position at OPSWAT?
OPSWAT is a global cyber security company providing solutions for enterprises since 2002 to identify, detect, and remediate advanced security threats from data and devices coming into and out their networks. Trusted by over 1,000 organizations worldwide and with over 30 anti-malware engines, 100 data sanitization engines and more than 25 technology integration partners, OPSWAT is a pioneer and leader in data sanitization, vulnerability detection, multi-scanning, device compliance, and cloud access control.
OPSWAT. Protecting the World's Critical Infrastructure
Office Manager (onsite)
Your critical role as an Office Manager goes beyond simply managing the physical space. You will play a pivotal part in fostering a welcoming atmosphere where our talented team can thrive and collaborate seamlessly. Your attention to detail and organizational skills will be instrumental in maintaining an office that reflects our company's values and creates an inviting and vibrant space for both employees and visitors.
What You Will Be Doing
- Managing facilities maintenance at our Tampa Office.
- Monitoring & enforcing office security/health protocols.
- Maintaining office food programs.
- Planning & executing of office events.
- Running international & domestic shipping including product shipping logistics.
- Researching & executing office enhancement projects.
- Maintaining excellent working relationships with all vendors and contractors.
- Fulfilling general administrative duties including –
- Administrative support for COO.
- Answering the phone, taking messages.
- Keeping Inventory & stocking of office supplies.
- Greeting & signing in guests.
- Developing and managing the office budget.
- Sorting & distributing mail.
What We Need From You
- 4 years Office Management experience or 4 years Office Assistant experience.
- Positive outlook, professional demeanor, can do attitude, team player.
- After hours availability.
- Resourcefulness and creative problem solving.
- Outstanding verbal and written communication.
- Excellent interpersonal skills.
- Highly refined organizational and time management skills.
- Ability to multi-task, prioritize, and address office needs as they arise.
- Meticulous attention to detail.
- Ability to be self-motivated and work unsupervised.
- Well versed in MS Office Suite (Word, Excel, PPT)
- Adept in domestic and international shipping procedures and using UPS, FedEx, and DHL platforms.
- Experience in event planning and execution.
- Able to lift 50lb, be on your feet and exert yourself physically for long periods if necessary.
- Willingness to roll up your sleeves and get your hands dirty if necessary.
OPSWAT is an equal opportunity employer. We celebrate diversity and are committed to providing an environment where equal employment opportunities are extended to all employees and applicants, free of discrimination and harassment of any type. All employment decisions are based on individual qualifications, job requirements, and business needs without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other category protected by federal, state, or local laws.
