What are the responsibilities and job description for the 4-H Program Coordinator position at Oregon State University?
The 4-H Youth Development program, part of the Division of Extension and Engagement, is recruiting for a 4-H Program Coordinator position to serve Polk County. This is a full-time, 12-month, professional faculty position.
This Coordinator will work as a member of a regional and statewide team of the 4-H Youth Development program. Decisions regarding this position are in consultation with the supervision team which includes the Program Leader and the Regional Director.
Program Mission
4-H provides young people with intentional, high quality learning experiences that promote positive interactions with adults and peers, sustained and active participation across time, and opportunities to make meaningful contributions to the world around them. This mission is accomplished through the work of volunteers, youth, community members and professionals who organize and conduct learning experiences in club, group, community, and family settings. Programs are implemented in a manner that is consistent with the best practices in the field to youth development and respectful of local norms and culture.
Purpose of Position
This 4-H Program Coordinator is responsible for the management of a diverse portfolio of educational programming that meets the needs of youth in Polk County. All 4-H faculty are expected to use best practices in positive youth development to ensure that educational programs are of high quality and produce their intended outcomes. Programs are implemented in a manner that measures impact, fosters program improvement, builds volunteer capacity and participation, and strengthens community connections.
The Program Coordinator will work extensively with volunteers, in supervisory (program management) and collaborative roles. The individual in this position must have excellent interpersonal skills and the ability to build and maintain positive relationships with colleagues, youth, other educational and youth developmental programs, volunteers, families, community partners, associations, camp administrators, elected and appointed board members and county employees. The faculty member must be attentive to detail, able to teach adults and youth, and adept at promoting and marketing to adult and youth audiences.
Oregon Extension programs reach close to 100,000 young people annually through out-of-school, after-school, in-school and camping programming. 4-H faculty teach, develop materials, and provide administrative oversight to a broad array of programs. This position oversees all 4-H programming and supervises volunteers with expertise in project areas (e.g., health, outdoor adventures, livestock, shooting sports, soccer, leadership, civic engagement, and robotics). Some 4-H experiences involve travel and overnight accommodations. 4-H faculty are required to assure compliance with Federal and State regulations related to youth protection, fund-raising, taxation, and the nonprofit status of 4-H and affiliated organizations.
In addition to responsibilities within Polk County, this faculty member is expected to contribute to regional and state educational team efforts related to the incumbent’s expertise and interests, such as county and state fairs, summer camps, annual conferences and other activities as assigned.
About the division:
The Division of Extension and Engagement (Division) is core to Oregon State University’s mission. The Division helps create real solutions and positive impact across Oregon and beyond. The Division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our Division and its core units and initiatives, please visit our website: https://engagement.oregonstate.edu/.
OSU Extension programs, partnerships and volunteer opportunities are focused on:
This Coordinator will work as a member of a regional and statewide team of the 4-H Youth Development program. Decisions regarding this position are in consultation with the supervision team which includes the Program Leader and the Regional Director.
Program Mission
4-H provides young people with intentional, high quality learning experiences that promote positive interactions with adults and peers, sustained and active participation across time, and opportunities to make meaningful contributions to the world around them. This mission is accomplished through the work of volunteers, youth, community members and professionals who organize and conduct learning experiences in club, group, community, and family settings. Programs are implemented in a manner that is consistent with the best practices in the field to youth development and respectful of local norms and culture.
Purpose of Position
This 4-H Program Coordinator is responsible for the management of a diverse portfolio of educational programming that meets the needs of youth in Polk County. All 4-H faculty are expected to use best practices in positive youth development to ensure that educational programs are of high quality and produce their intended outcomes. Programs are implemented in a manner that measures impact, fosters program improvement, builds volunteer capacity and participation, and strengthens community connections.
The Program Coordinator will work extensively with volunteers, in supervisory (program management) and collaborative roles. The individual in this position must have excellent interpersonal skills and the ability to build and maintain positive relationships with colleagues, youth, other educational and youth developmental programs, volunteers, families, community partners, associations, camp administrators, elected and appointed board members and county employees. The faculty member must be attentive to detail, able to teach adults and youth, and adept at promoting and marketing to adult and youth audiences.
Oregon Extension programs reach close to 100,000 young people annually through out-of-school, after-school, in-school and camping programming. 4-H faculty teach, develop materials, and provide administrative oversight to a broad array of programs. This position oversees all 4-H programming and supervises volunteers with expertise in project areas (e.g., health, outdoor adventures, livestock, shooting sports, soccer, leadership, civic engagement, and robotics). Some 4-H experiences involve travel and overnight accommodations. 4-H faculty are required to assure compliance with Federal and State regulations related to youth protection, fund-raising, taxation, and the nonprofit status of 4-H and affiliated organizations.
In addition to responsibilities within Polk County, this faculty member is expected to contribute to regional and state educational team efforts related to the incumbent’s expertise and interests, such as county and state fairs, summer camps, annual conferences and other activities as assigned.
About the division:
The Division of Extension and Engagement (Division) is core to Oregon State University’s mission. The Division helps create real solutions and positive impact across Oregon and beyond. The Division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our Division and its core units and initiatives, please visit our website: https://engagement.oregonstate.edu/.
OSU Extension programs, partnerships and volunteer opportunities are focused on:
- Healthy communities and economies
- Resilient and productive forestry and natural ecosystems
- Sustainable agriculture, food systems, and gardening
- Thriving youth, individuals and families
Commitment to inclusive excellence:
Oregon State University is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language Access regulations. In addition, this individual will design, develop, maintain and/or carry out Extension programs to ensure that educational programs and outreach activities serve diverse populations, including those that have been historically marginalized/excluded from participation.
OSU Division of Extension and Engagement’s Diversity, Equity, and Inclusion https://extension.oregonstate.edu/about/diversity-equity-inclusion
OSU Moving Forward Together
https://leadership.oregonstate.edu/president/moving-forward-together
This 4-H Program Coordinator embeds the commitment of the university to a collaborative and inclusive community in all interactions and duties performed. This individual ensures that educational programs and outreach activities serve diverse populations, including those that have been historically marginalized/excluded from participation. Our program objective is to create opportunities for diversity, equity, and inclusion, and these activities will be included in the annual plan of work, impact statements, and summary of accomplishments/achievements.
Wireless access will be necessary for active and effective communication with staff, volunteers, and program partners as it is critical to the success of this position.
60% –Program Management
Wireless access will be necessary for active and effective communication with staff, volunteers, and program partners as it is critical to the success of this position.
60% –Program Management
- Provide oversight and leadership for 4-H Youth Development Program in Polk County. Seek ways to increase the effectiveness of the overall OSU Extension Service Polk County program.
- Develop an annual plan of work that welcomes all demographics of the county, addresses youth educational and developmental needs, engages adults.
- Ensure that a balance of delivery methods (clubs, camps, workshops, school enrichment, after-school) are used to engage youth and adults.
- Evaluate the quality and impact of educational programming and services on a routine basis.
- Evaluate the tools/mechanisms used to deliver programs/services. Document learner progress and program impact.
- Provide processes to facilitate active communication flow and collaboration between program participants, volunteers, and Extension faculty, including but not limited to using multiple methods of electronic communication (i.e. websites, publications, videoconferencing and other online methods).
- Market/promote activities, programs and services of 4-H, the OSU Extension Service, and OSU.
- Develop internal and external partnerships that enhance 4-H youth development programming and OSU Extension in Polk County.
- Collaborate with community members, organizations, businesses and agencies to aid program planning, delivery, support and evaluation.
- Collaborate with regional and statewide 4-H faculty members to enhance program effectiveness. Collaborating across disciplines, organizations, and programs areas is expected.
- Keep records and provide necessary reports to appropriate administrators when requested, including plans of work and reports of accomplishments.
- Serve as an effective team member of the OSU Extension Polk County Office, the Extension 4-H Youth Development Program, and OSU Extension Service.
- Pursue engagement activities that may include, but are not limited to the creation of internal and external partnerships.
- Organize and maintain program advisory and management committees and/or networks to identify program needs, mobilize local resources, make recommendations, assist in program implementation, and evaluate program effectiveness.
- Provide community and statewide opinion leaders and decision makers the context and understanding of how your program work relates to overall Extension programming output.
- Supervise temporary worker(s)/student worker(s)who assist with the management of 4-H programs.
Work closely with colleagues, 4-H youth, parents, volunteers, community members and others to support Extension activities at the Polk County Fair and Oregon State Fair, while always ensuring adherence to 4-H procedures and policies, OSU policies, and Positive Youth Development.
Liaise with County 4-H Association, this includes:
- Ensure valid and current County 4-H Association agreements are on file and followed;
- Follow OSU financial policies, standards, rules, procedures, and best practices;
- Follow OSU 4-H financial procedures and best practices, Association bylaws, and the County 4-H Association agreement with OSU;
- Refer to the 4-H procedures handbook for working with the County 4-H Association;
- Serve as standing non-voting member of the County 4-H Association and work with 4-H State Office to avoid conflicts of interest.
- Work closely with colleagues, volunteers and 4-H camp administrators to provide meaningful overnight camp opportunities for youth within Polk county and neighboring counties where opportunities for mutual cooperation with colleagues from other counties arise.
30% – Program Teaching/Implementation
- Facilitate educational programs for adults and youth, in partnership with Extension staff, local partners, organizations, and youth and adults within the community.
- Develop and deliver educational programs to address priority emerging needs within the designated county communities, employing advisory committees, focus groups, surveys and other targeted assessment techniques. This will require travel throughout the county.
- Employ best practices of positive youth development engagement and 4-H program model theory. Develop and teach educational programs for adults and youth (ages 5-19) in content areas germane to achievement of positive youth development outcomes through various delivery methods, including school enrichment, after-school, community clubs and camps.
- Conduct volunteer development opportunities for new and existing volunteers to promote the best practices of positive youth development research, risk management, teaching, coaching, leadership and group management skills.
- Ensure that outreach activities and educational programs serve a wide range of populations, including those that have been historically marginalized/excluded from participation. Engage community partners and community members in a culturally responsive manner.
- Create research-based educational materials (handouts, curriculum, media based) and/or utilize existing research-based materials to support the delivery of educational programs.
5% – Organizational Accountability
- Utilize technology as a tool to increase the impact of program delivery on constituents including participating with Ask-an-Expert (Ask Extension).
- Use multiple methods of electronic communication to collaborate internally and externally as appropriate.
- Implement fee-based programming and cost-recovery practices, develop partnerships, and solicit external funding to support and enhance educational programs as appropriate.
- Develop an annual plan of work addressing educational needs as well as evaluate the quality and impact of educational programs provided to audiences as appropriate.
5% – Service and Other
- Contribute to a welcoming and respectful working team environment.
- Serve as an effective team member of the OSU Extension Polk County Office, the State 4-H Program, and OSU Extension Service.
- Participate in professional development opportunities that are appropriate for the current assignment and specialty. Establish and maintain relationships with other professionals, including involvement in professional associations, and building expertise around diversity, equity, and inclusion.
- Participate in community service activities as appropriate for the position.
- Serve on University or Extension committees as appropriate.
- Bachelor’s degree in youth development, volunteer development, education, family sciences, leadership, management, communications, or a closely related field.
- Demonstrated experience teaching, designing and/or developing Extension or other non-credit educational programs.
- Demonstrated written and oral communication skills including the effective use of mass media.
- Demonstrable commitment to promoting and enhancing diversity and inclusion.
- General knowledge and ability to use computers, including proficiency with word processing and data management programs.
- Ability to work as a team member with other professionals.
- Demonstrated ability to interact successfully with adult volunteers and manage volunteer programs, including volunteer recruitment, orientation, training, effective engagement, recognition, and evaluation.
- Demonstrated ability to work successfully with an advisory group or committee.
- Demonstrated ability to interact successfully with youth 5-19 years of age.
- Demonstrated ability to lead groups and to plan, organize, evaluate, manage, resolve conflicts and delegate details associated with program management.
- Demonstrated ability to work independently with minimal supervision.
- Ability to successfully engage with diverse populations in a culturally responsible manner.
- This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
- This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
- Master’s degree in youth development, volunteer development, education, family sciences, leadership, management, communications, or a closely related field.
- Demonstrated financial management skills.
- Experience using multiple forms of electronic communication, including websites and social media.
- Bilingual (English and Spanish) and/or Bicultural with ability to engage Spanish speaking audiences through the utilization of bi-literate and bicultural skills.
- Experience as a collaborator who leverages resources and networks in one’s community.
- Experience with securing grants or other external supports for educational programs.
- Ability to adapt to the changing technological environment.
- Familiarity with the 4-H program and/or positive youth development principles.
- Flexibility to work evenings and weekends.
- Position requires travel to provide educational programming and services throughout Polk County.
- Ability to transport up to 30 lbs. of instructional materials and/or equipment.
- Position duties will include working in varied working environments including professional office, county fairs, youth camps and livestock barns.
Posting Detail Information
Posting Number
P06089UF
Number of Vacancies
1
Anticipated Appointment Begin Date
11/01/2022
Anticipated Appointment End Date
Posting Date
09/26/2022
Full Consideration Date
Closing Date
10/17/2022
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) Curriculum Vitae: Finalists will be required to give an open presentation which may include the distribution of their redacted curriculum vitae/resume and a short biography
2) A cover letter that addresses each required qualification
3) Diversity Statement: What does it mean for you to have a commitment to diversity? How would you demonstrate that commitment?
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact:
Carolyn Ashton at Carolyn.Ashton@OregonState.edu
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
1) Curriculum Vitae: Finalists will be required to give an open presentation which may include the distribution of their redacted curriculum vitae/resume and a short biography
2) A cover letter that addresses each required qualification
3) Diversity Statement: What does it mean for you to have a commitment to diversity? How would you demonstrate that commitment?
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact:
Carolyn Ashton at Carolyn.Ashton@OregonState.edu
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
- The anticipated starting salary will be $56,000 – $61,800
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030 et seq. Offers of employment are contingent upon meeting all minimum qualifications including the motor vehicle check requirement.
Salary : $56,000 - $61,800
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