What are the responsibilities and job description for the Events Council: Programming Coordinator 24/25 position at Oregon State University?
Events Council: Programming Coordinator 24/25
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Please see Special Instructions for more details.
When applying you will be required to attach the following electronic documents:
- A Resume
- A Cover Letter
For additional information please contact: Steph Beamer at steph.beamer@osucascades.edu
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Note: All job offers are contingent upon Human Resources final approval
Position Details
Position Information
Job Title
Events Council: Programming Coordinator 24/25
Appointment Type
Student Employee
Job Location
Bend
Position Appointment Percent
100
Appointment Basis
12
Pay Method
Hourly
Pay Period
16th - 15th of the following month
Pay Date
Last working day of the month
Remote or Hybrid option?
Min Hourly Rate
$14.70 (Standard); $13.70 (Non-Urban); $15.95 (Portland Metro)
Max Hourly Rate
$21.00 (Standard); $20.50 (Non-Urban); $21.50 (Portland Metro)
Position Summary
This recruitment will be used to fill three part-time (a maximum of 24 hours per week) Events Council: Programming Coordinator position for the Cascade campus at Oregon State University (OSU).
- The Office of Student Life enhances the mission of OSU-Cascades by providing services, resources, activities, and involvement opportunities to support the co-curricular experience of our students. We strive to connect students to the campus community, create opportunities to expand leadership skills, and inspire students to be life-long learners.
- The Events Council is made up of a group of students who plan campus-wide events. We facilitate spaces for memory-making and supplement students’ educational lives here at OSU-Cascades. Programming Coordinators are responsible for planning, coordinating, and executing various small- and large-scale events throughout the year.
- This recruitment will be used to fill three (3) part-time Programming Coordinator positions for the academic year.
- This position will work 15 hours per week at $17.50/hour starting with training Tuesday, September 3rd. Hours during the year include Week 0-10 during Fall term, Week 1-10 during Winter term and Week 1-Finals Spring term. This position is located in Bend, Oregon.
- Students receiving Work Study as part of their financial aid award are welcome to apply for this position.
Position Duties
Event Planning and Support (60%)
- Assist in developing a detailed Event Plan for each assigned event, inclusive of planning timeline, event timeline, estimated budget, and promotional plan
- Assist with the assessment, evaluation, and wrap-up of Events Council events, including event reports and recommendations for the future
- Work with OSU-Cascades professional staff, community members, outside vendors as needed for events
Administrative Responsibilities (25%)
- Assist in setting and accomplishing goals for Events Council
- Maintain regular office hours to assist in the facilitation of day-to-day tasks and to facilitate general office duties like answering phone calls or emails
- Attend Events Council staff meetings and engage in ongoing training, professional development, and community building
- Support the development and maintenance of educational tools, trainings and tutorials
- Assist in the attendance and/or ticketing process for events, including sales, deposits, and tracking payments
- Complete other administrative tasks as needed
Other Position Responsibilities (15%)
- May be asked to serve on a committee or work group within the Office of Student Life or Student Affairs
- Work to learn, enhance, and promote diversity and social justice
- Represent Events Council and the Office of Student Life to the OSU-Cascades and Central Oregon community
- Engage in ongoing professional development and community building
Minimum Qualifications
Full Employment Eligibility Requirements can be found here: http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements
- Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
- Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
- Must meet the applicable minimal enrollment standard
- High School student: Regularly enrolled in a high school or participating in a home-schooling program
- Undergraduate and post-baccalaureate student: 6 credit hours per term
- Undergraduate international student: 12 credit hours per term*
- Graduate student officially admitted to Graduate School: 5 credit hours per term
- Graduate international student officially admitted to Graduate School: 9 credit hours per term*
- International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
Additional Required Qualifications
- Experience working collaboratively as a part of a team
- Ability to organize work, manage time, and follow through on tasks in a self-directed environment
- Desire or interest in working with a variety of organizations and people from diverse cultures, communication styles, histories, and team structures
- Strong communication skills, interpersonal and written
Preferred (Special) Qualifications
- Previous experience working for any of the units in Student Life
- Experience engaging traditionally underrepresented social identities (I.e. Race, Gender, Gender Identity, or Ability)
- Demonstrated problem-solving and decision-making skills
- Knowledge of or experience with project management
- Experience in leadership activities, student organizations, community service, and/or outreach activities
- Previous experience working on a committee
- Experience working with various tools within Bend Beavs Central (CampusGroups) and Microsoft Office365
- Eligible to return as an OSU-Cascades student for the 2025-2026 academic year (Junior standing or below)
- In good academic standing for the term prior to selection and during entire period of employment
- Maintain at least a cumulative GPA of 2.0 (undergraduates) or 3.0 (graduates) and be in good academic standing
Working Conditions / Work Schedule
Duties Breakdown
- Five hours will be for Office Hours
- Five hours will be for either Events or event prep/follow-up (switches approximately every other week)
- Three hours will be for planning events (outside of designated Office Hours)
- Thirty minutes will be for weekly individual check-ins
- One hour will be for weekly Events Council meetings
Important Dates
- Interviews will begin shortly after applications are received to fill positions before training.
- Tuesday, September 3rd to Friday, September 20th: Events Council begins student training (6 hours a day)
- Sunday, September 22nd to Tuesday, September 24th: Cascades Welcome Orientation Event Support (HOLD full day, working 8 hours per day)
Posting Detail Information
Posting Number
P11305SE
Number of Vacancies
3
Anticipated Appointment Begin Date
09/03/2024
Anticipated Appointment End Date
06/30/2025
Posting Date
07/25/2024
Full Consideration Date
08/19/2024
Closing Date
10/01/2024
Indicate how you intend to recruit for this search
Competitive / Student - open to ALL qualified/eligible students
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
- A Resume
- A Cover Letter
For additional information please contact: Steph Beamer at steph.beamer@osucascades.edu
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Note: All job offers are contingent upon Human Resources final approval
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