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Accounts Payable Clerk

Original Parts Group, Inc.
Seal Beach, CA Full Time
POSTED ON 4/7/2024
Job Title: Sr. Accounts Payables Specialist
Dept./Division: Accounting
Supervisor’s Title: Controller
Positions Supervised 0
FLSA Class: Non-Exempt

Job Purpose:
The accounts payables specialist is responsible for completing payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Work for a fast paced, dynamic retail and distribution company with a solid 42 year track record as being the best in their field!

Essential Job Functions:
  • Calculate post business transactions, process invoices, verify financial data for use in maintaining accounts payables records, and provide other clerical support necessary to pay the obligations of the organization
  • Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures
  • Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable)
  • Prepare weekly reports and payment schedule (itemizing reports for general ledger code/payment)
  • Follow proper safeguard protocols (sign offs, etc.) by obtaining pay-invoice approvals on inbound merchandise, supplies and services.
  • Process check runs to include: Printing, pulling and assembling check payments for mailing and verifying all checks are signed before mailed
  • Review all payable invoices for accuracy
  • Match, batch and code invoices to purchase orders
  • Maintain copies of vouchers, invoices or correspondence necessary for files
  • Verify discrepancies and resolve customer billing issues
  • Quantity/Price check
  • Collaborate with the purchasing department on all invoice/vendor – shortages, overages and discrepancies
  • Effectively manage and promptly respond to incoming vendor calls & emails
  • Work closely with vendors via phone and email regarding AP payment related inquiries as necessary
  • Reconcile credit cards as instructed
  • File AP paid and unpaid invoices
  • Manage DMV and Insurance renewals for the company vehicles as instructed
  • Performs other tasks or projects as assigned by supervisor
Required Skills Qualifications:
  • Must demonstrate superior verbal and written communication skills
  • Proven working experience as accounts payable clerk
  • Solid understanding of accounts payable principles
  • Proven ability to calculate, post and manage accounting figures and financial records
  • Hands-on experience with spreadsheets and proprietary software
  • Proficiency in MS Office and related software
  • High degree of accuracy and attention to detail
Experience/Training/Education:
Required: Degree preferred, plus at least 5 years’ experience in AP.
Knowledge: In Order-Morse Data experience preferred
General: Ability to prioritize, organize, solve problems, and complete tasks independently; ability to follow verbal and written instructions, to maintain the confidentiality of data, and to accept constructive criticism. Highly self-directed and very strong attention to detail; able to manage time effectively in a fast-paced environment, with the ability to multi-task
Mathematical & Reasoning: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Computer: Ability to proficiently use computer software programs and related computer applications, Microsoft Office applications and other industry-specific technology tools used within the organization.
Physical and Environmental Elements:
Physical Demands: Ability to sit continuously for over 2/3 of normal work shift, and stand, walk, and reach with hands and arms for at least 1/3 of the normal work shift. Ability to talk or hear continuously. Finger dexterity is required frequently for over 2/3 of the normal work shift. Ability to stoop, kneel, crouch or crawl up to 1/3 of the normal work shift. Ability to lift up to 10 pounds for up to 1/3 of the normal work shift. Ability to climb stairs occasionally.
Vision: Ability to see at close range (clear or corrected vision at 20 inches or less) Ability to see at a distance (clear or corrected vision at 20 feet or more). Ability to identify and distinguish colors. Ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point (peripheral vision). Three-dimensional vision, ability to judge distances and spatial relationships (depth perception). Ability to adjust the eye to bring an object into sharp focus.
Work Environment: Position is typically performed in the office environment with standard equipment and moderate noise levels (examples: computers, printers, fax, copiers, light traffic, and phone).
Special Requirement:
May be required to work weekends and holidays as business necessitates; schedules will be determined by the department supervisor/management with at least 48 hours in advance notice.

Salary.com Estimation for Accounts Payable Clerk in Seal Beach, CA
$59,835 to $77,254
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