Program Manager, Musical Theatre

Founded in 1865, Ottawa University (www.ottawa.edu) is a not-for-profit, comprehensive university affiliated with the American Baptist Churches USA.  The University’s traditional campuses are located in Ottawa, Kansas and Surprise, Arizona.  In addition to the traditional campuses, Ottawa University offers innovative, flexible adult education programs for both the bachelors and graduate level at its campuses located within the United States and through online degree programs throughout the U.S.  Ottawa University is accredited by The Higher Learning Commission.

Building on its foundation as a Christ-inspired community of grace and open inquiry, Ottawa University prepares professional and liberal arts graduates for lifetimes of personal significance, vocational fulfillment, and service to God and humanity. The University’s Code of Conduct and Ethics interprets this mission as it applies to the everyday decisions, behaviors and actions of those within the community.  All members of the Ottawa University Community are responsible for sustaining the highest ethical standards of the University, and of the broader communities in which it functions. 

Ottawa University celebrates and prizes the diversity of its students, faculty, staff and Board of Trustees. In keeping with its Mission Statement, the University is called to actively foster an environment of awareness, appreciation, and intentional inclusivity. We are particularly interested in receiving applications from members of underrepresented groups and strongly encourage them to apply.

A completed Application for Employment is required as a part of the application process.  Candidates must also submit a cover letter, CV, and the contact information for three professional references to complete the application for employment.  

Ottawa University is committed to equal employment opportunity and does not unlawfully discriminate in recruitment or employment on the basis of race, age, sex, color, religion, disability, national origin, sexual orientation, genetic information or any other characteristic protected by law.

Position Detail

Responsible for the administration of a University Program Activity including the recruitment of student athletes, team scheduling and programming, public relations, academic support, and the retention of student club sport athletes. Supervises graduate assistants. Travel is required.

Essential Duties and Responsibilities:

• Lead the recruiting process of prospective student Program Activity.  Assist them with required information for admission to the school. Provide continuing conversations and contacts to prospective student.  Guide them through the enrollment process.  Coordinate the process for signing each student’s intent letter once they commit to OUAZ.  Recruit students that are a “good fit” with the University as well as to the Program Activity.  Meet enrollment targets including the retention of student activity participants.

• Work as a member of a recruitment team through support of the processes and goals of the admissions, financial aid, business and registrar’s offices.  Streamline enrollment processes to provide an efficient and smooth transition for the prospective athlete.   Provide for strong public relations both internally as well as to external constituencies.
• Provide leadership and direction to the Program Activity as to the individual needs of the team members.  Work toward team unity as well as the general unity of the Campus.  Initiate and follow a Program Activity protocol and schedules that are consistent, reasonable, and effective for the student activity participant.  Provide regular support and direction to students.  Make retention of students a goal and priority.
• Collaborate with and support other Program Manager’s and Club Sport Coaches and personnel within the department.  Provide consistent programs and goals across all OUAZ.

• Develop the specific Program Activity budget and manage expenses during the year to assure that they remain within approved funding levels. 
• Provide a strong academic emphasis and support of academics through your leadership and activities of the Program Activity.  Be mindful of the contribution the students make to the Campus community including academic performance and participation in and contribution to non-athletic activities.
• Fulfills commitments to all additional duties as assigned by the Assistant Dean of Student Affairs.

• Manage your staff consistent with University personnel policies.  Encourage collaboration among the staff, provide regular evaluation and feedback, and facilitate developmental opportunities.  Oversee assistant coaches as they work with prospective students as well as current students.
• Understand the University’s policies and procedures and exercise judgment accordingly.  Assure that University and student information is handled in a confidential and ethical manner.
• Provide leadership to those with whom you work through your conduct, attitude, and professionalism.  Represent the University to students, external groups, faculty and staff in a way that reflects well on the University.  Support, embrace, and mentor the Christian principles of the University as well as be committed to the educational mission of the University.

Qualifications:

Education: Bachelor’s Degree in a related field required.  Master’s Degree preferred.

Experience Qualified candidates must have significant and successful administrative/leadership experience, Requires a person with a strong commitment to academic and program activity excellence. 

 Required Skills and Abilities:

• Effective communication skills.
• Ability to think critically and provide options for sound solutions.
• Ability to manage complex tasks and individuals.

A completed employment application is required for each position you wish to apply.  Candidates should attach a cover letter, resume, and the names of three professional references as a part of this application for employment.

Ottawa University celebrates and prizes the diversity of its students, faculty, staff and Board of Trustees. In keeping with its Mission Statement, the University is called to actively foster an environment of awareness, appreciation, and intentional inclusivity. We are particularly interested in receiving applications from members of underrepresented groups and strongly encourage them to apply.

Ottawa University is committed to equal employment opportunity and does not unlawfully discriminate in recruitment or employment on the basis of race, age, sex, color, religion, disability, national origin, sexual orientation, genetic information or any other characteristic protected by law.