What are the responsibilities and job description for the Grants and Procurement Officer position at Pact?
| Job ID | 2023-2160 | # of Openings | 1 | Category | Program/Project |
Pact, Inc. seeks an experienced Grants and Procurement Officer for the USAID-funded Basiki ni Tagne Kunafoni project, focused on Mali. This two-year information integrity project aims to enhance publicly available content that provides timely, relevant, and accurate information to Malian citizens through data-driven approaches that promote media literacy, mitigate harm from inaccurate information, and optimize the reach of quality information.
The Grants and Procurement Officer will be responsible for ensuring that all sub-grants and contracts comply with donor rules and regulations, preparing, managing, and monitoring sub-grants issued against performance/capacity benchmarks, reducing risk and ensuring compliance with USG reporting and other requirements. S/he will also support provide technical support to local partners for correct documentation and reporting and monitor sub-grantees and sub-contractors to ensure compliance with the terms of their agreements. In addition to this sub-grantee oversight s/he will oversee and implement day-to-day procurement for the project.
This role is in Bamako, Mali and will report to the Finance and Operations Manager.
Grants:
- Support the efficient and compliant issuance of sub-grants and contracts.
- Effectively contribute to the full cycle of subaward management activities, including planning, facilitation, selection, pre-award assessments, negotiation, submission, orientation, review of monthly reports (including cost share), monitoring / compliance visits, and
- Use required sub-award management and accounting systems for subaward issuance and management.
- Ensure that all required documentation is available and stored as per Pact policy and donor rules and
- Support accurate and timely disbursement and liquidation of subawards/contract advances and milestone payments and other payments as needed.
- Assist with the timely training of subgrantees and program team members to understand and comply fully with funder
- Work with the project team to ensure that implementation of sub-grants and contracts follows donor requirements.
Procurement:
- Manage procurement in Mali and internationally as necessary. This includes QA/QC of development of procurement requisitions, budget allocations, specifications, advertisement, bid analysis and Purchase Order matters.
- Ensure competitive procurement processes for the purchase of goods and services following Pact and the donor regulations and procedures as well as using mechanisms that ensure high standards of transparency.
- Conduct market research of vendors as required.
- Prepare Terms of References, Request for Proposals (RFP) or Request for Quotes (RFQ) in coordination with the technical area based on Pact's and the donor procedures and regulations.
- Support the coordination of review committees for proposals submitted by sub-grant applicants and vendors, according to the solicited Notice of Funding Opportunity, Terms or Reference, RFPs, APS and or RFAs, and donor regulations.
- Coordinate delivery logistics for goods and/or services with project staff and/or sub-grantees/sub-contractors.
- Responsible for organizing delivery of, and acceptance of, procured items.
- Manage the Mali asset management system.
- Support disposition of assets to grantees and other end of program requirements.
- All other duties as assigned.
- Bachelor's degree and 5 years relevant experience or equivalent combination of education and experience.
- Experience successfully working with civil society organizations or international development projects in a role supporting the management of grants and/or procurement.
- Experience assessing the responsibility and grant-worthiness of organizations through financial statements, audits, and other documentation presented in a proposal or in support of an award.
- Experience drafting and managing performance-based (milestones) subawards.
- Experience in the procurement of goods and services from beginning to end of the process (from the preparation of the bidding terms and conditions to the delivery of the goods or services requested).
- Experience monitoring subawardees during period of performance and working on course corrections as needed.
- Knowledge of the political, social, and economic context of Mali.
- Malian nationals with eligibility to work in Mali are encouraged to apply
- Knowledge of USAID rules and regulations as related to subgrant procurement, compliance, and cost principles.
- Ability to problem-solve difficult issues, and to multitask with ease, adapting to frequently changing priorities.
Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.