Grants and Budget Manager

Grants & Budget Manager

Washington, DC

About PAI

PAI is a nonprofit, civil society organization based in Washington, D.C. Founded over 50 years ago, we work to advance sexual and reproductive health and rights for all people through U.S. and global advocacy, partnerships with multisectoral institutions and the funding of community-based organizations across Africa, Asia, Latin America and the Caribbean.

PAI envisions a world where all people can fully realize their sexual and reproductive health and rights to achieve health equity, economic well-being, and gender equality. We believe that equitable progress for sexual and reproductive health and rights is central in achieving urgent and sustained gains for the health, equality and prosperity of women, youth and at-risk communities around the world.

PAI advocates on the global stage and works with policymakers in Washington, D.C., to drive supportive and expansive U.S. foreign aid and policy for sexual and reproductive health care. We also provide flexible funding and strategic and technical advocacy support community-based organizations in over 30 countries so local advocates can advance sexual and reproductive health investment and policy priorities in their own countries and communities.

We achieve excellence not by simply representing different identities, but by listening to, understanding and making room for others to thrive. Diversity, equity and inclusion go beyond representation, and we’re committed to creating an inclusive and equitable workplace.

PAI has embarked upon a new era of impact and excellence. We are committed to sharing our strengths, elevating the achievements of peer civil society organizations around the world, and using evidence, data and policy insights to hold U.S. and global decision-makers accountable.

Despite the threats to sexual and reproductive health and rights in the United States and around the world, we know the power of advocates and are excited to bring on new team members who are inspired by community-led advocacy, accountability, and collective action to demand, protect and advance sexual and reproductive health care for all.

About the Role

The Grants & Budget Manager will manage the grants and budget process, integrating its work with the other departments of PAI, ultimately supporting the continued funding and successful operation of the organization. In this role you will monitor contracts and grants management operations to ensure the high quality of grants and budget administration and compliance with legal and donor requirements across programs. The Grants & Budget Manager will be responsible for leading the effective and efficient operations in the areas of procurement, solicitation, budget preparation, contracting, and award administration (grants, contracts and subawards) to include financial monitoring. Designing, implementing, managing, and monitoring contracts and grants workflow processes and procedures will be a large part of this role. The Grant & Budget Manager will report to the Chief Operating Officer and will undertake special projects and other duties as assigned or initiated. 

Essential Duties and Responsibilities

• Ensure donor compliance by creating budget workplans, soliciting input across programs, finance, and operations, guide programmatic technical teams in producing grant proposal budgets. 
• Oversee the efficient establishment and administration of grant procedures, including scheduling program review meetings and monitoring the timely submission and review of financial reports. 
• Establish program budgets and encourage spending in line with forecasts. Schedule monthly meetings with the program teams to discuss spending and make any necessary updates to the plans.
• Examine, monitor, and assess the costs associated with allocated funding. Monthly reports comparing budgeted and actual expenses should be prepared and reviewed to make sure grant requirements are being met.
• Keep track of the level of work for each employee within the designated portfolio and maintain staff funding runways to give insight into how employees are supported and spot funding shortages.
• Ensure that all donor contracts, reports, and important communications are filed correctly and kept current. 
• Act as a liaison between programs, fundraising and financial teams and systems to ensure continuity, accuracy, and adherence to key processes.
• Manage the organizational calendar of multiple deadlines, set priorities, adapt to change, and recommend improvements and enhancements to annual budget process.

Education and Experience Requirements 

• Bachelor’s degree in economics, accounting, finance, math, or related field
• Advanced skill in mathematics, statistics and/or econometrics
• Minimum of three (3) years of grant management and accounting experience, with nonprofit experience a plus
• Experience working with and managing the oversight of multimillion dollar foundation grants.
• Advanced proficiency in Excel and experience with various types of accounting and customer relationship management software
• Essential interpersonal skills: tact, patience, diplomacy, confidentiality, integrity
• Demonstrated experience in problem solving and ability to find creative solutions.
• Proven ability to prioritize projects and initiate follow through with meticulous attention to detail and a high level of accuracy.
• Demonstrated ability to work effectively under pressure and handle multiple simultaneous tasks and demands.
• Solid analytical capabilities and excellent data presentation skills
• Experience leading teams on target and on time.

Salary Range:

Annual salary range $80,000 - $90,000, depending on experience. 

PAI offers a comprehensive and competitive benefits package that includes health, dental and vision care, direct contribution 403(b) retirement plan, flexible spending account, tuition reimbursement and personal professional development funds.

Candidates must be authorized to work in the United States and will be subject to a background check.

Please note, currently PAI is on a hybrid work schedule, three days a week are required in the office with two days working from home.

PAI believes it is strengthened by the diversity of its staff, and welcomes such diversity, including race, gender identity or expression, sexual orientation, age, educational attainment, disability, and veteran status. PAI welcomes applications from people of all cultures, backgrounds, and experiences, and strongly encourages people of color and persons with disabilities to apply. PAI actively cultivates an institutional culture that reflects the values of respect, equity, and inclusion that it seeks to amplify in its work.  

To apply, please visit the PAI career page at www.pai.org/careers

Salary : $80,000 - $90,000