Payroll Specialist

PROGRAM DESCRIPTION

PALS, LLC is committed to supporting adults with developmental disabilities to become self- sufficient by promoting independent living skills that empower consumers to achieve a more independent- adult lifestyle in their choice of residence and in the community. PALS, LLC has been providing quality Supported Living Services to adults with developmental disabilities for over 20 years. Established in 1999, PALS, LLC. is located in Whittier and Indio California.

PALS is committed to supporting and instructing individuals with developmental disabilities to individually enhance the skills necessary for independent living. PALS, LLC adheres to a program that promotes learning, empowerment, and self- sufficiency through support and instruction. PALS,
LLC believes that all persons with developmental disabilities can be a productive part of their community regardless of the nature or severity of their disability. Individualized tailored services will be provided to each participant who desires greater independence and self-reliance in their lives.
If you are a positive, energetic, and professional person who would enjoy working within an organization that supports adults with disabilities, join the PALS team!

Please read the job description and if you are interested, please contact us via email:
HR@PALSSLS.com

PALSSLS.COM

Position Title: Payroll & Bookkeeping Specialist
Agency: PALS, LLC.
Pay Grade: $30 Per/Hour
Location: Whittier, CA
Reporting Supervisor: CEO
Supervises: N/A
Work Hours: Monday through Friday- Part Time

ROLE AND RESPONSIBILITY:

Bookkeeping:
1. Maintain detailed general ledgers in accordance with the Generally

Accepted Accounting Principles via Accounting Software or Excel
Spreadsheet.

2. Maintain financial statements and customized reports as they become requested by the CEO of the company or authorized representative via Accounting
Software or Excel Spreadsheets.

3. Accounts Payable: Make payments to vendors online; maintain records of vendor payments; Prepare annual 1099 filings when appropriate.

4. Accounts Receivable: Record revenue as directed by IRS Guidelines; Record of all transactions, all revenue and expense transactions on Excel Spreadsheet
Document or via Accounting Software.

5. Bank Reconciliation on Excel Spreadsheet Document or via Accounting Software.
6. Assist in keeping filing systems remotely on authorized company platforms or software.
7. Other: to be discussed with the CEO and agreed upon prior to execution of tasks.

Tax Filing Support:

8. Provide reports and data as requested for the completion of annual tax returns. Provide financial documentation as requested by the CEO or authorized representative.

9. Work with the CEO or corresponding authorized representative(s) on pending matters.

Payroll, Mileage and Reimbursements:

10. Review timesheets. Verify staff has signed timesheets.
11. Follow up with Staff and HR regarding outstanding timesheet matters.
12. Run Mileage or review and verification via authorized representative.

Maintain mileage tracking log sheet with CEO and authorized administrative staff.

13. Collect, verify all requested reimbursements for payroll processing.
14. Enter payroll data into ADP Workforce Now or Payroll Software

15. Coordinate with Human Resources to verify paid sick time, request supporting documentation as needed.
16. Seek CEO authorization to process final payroll.
17. Reconcile Payroll and Payroll Check Registers.

Employee Benefit Management (CalSavers, Kaiser, Blueshield):

18. Run/ Verify CalSavers Report for updates on contributions from Staff.
19. Enter data to CalSavers, get approval from CEO to process on time.
20. Process CalSavers per Pay Period guidelines.
21. Responsible for open enrollment season - verify staff qualifies to sign up for Kaiser(April) or Blue Shield(December) as it becomes available.

22. Make sure Kaiser and Blue Shield rates are adjusted as each year it is renewed or changes in employment status.

23. Coordinate with Human Resources to send out open Enrollment Memos
24. Office support and provide needed documentation to Legal Counsel.
25. Help Legal Counsel with urgent projects not included in normal everyday

Bookkeeping tasks.
26. Assist Human Resources with Unemployment Claims, filling out the documentation, verifying earnings prior to approval.
27. Assist Human Resources in completing verification of employment requests, send them Human Resources for final approval.

MINIMUM QUALIFICATIONS

28. Bachelor’s Degree in Accounting, Business or a Related Field.
29. 3-5 Years Relevant Work Experience.
30. Working Knowledge of Basic Accounting Principles and Payroll Practices.
31. High Numerical Aptitude.
32. Bilingual- Proficient Spanish & English.
33. Proficient Communication Skills.
34. Proficient Computer Software Skills, including but not limited to WORD. EXCEL, QuickBooks.
35. Proficient Writing Skills.

Job Type: Part-time

Pay: $30.00 - $32.00 per hour

Benefits:

• Dental insurance
• Health insurance

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Whittier, CA 90601: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 1 year (Preferred)

Work Location: In person

Salary : $30 - $32