Human resource specialist

General Position Summary

This position is responsible for handling Human Resources and Administrative related duties.

Essential Job Function

• Execute timely and accurate processing of payroll for approximately 40 exempt and non-exempt employees. Assistance of gross-up calculation.
• Background check for new hiring, enrollment of health insurance and 401(k) retirement plan.
• Handle termination process, removal from health insurance and 401(k) retirement plan.
• Communication with HR consultants and employment lawyers to resolve HR issues.
• Maintain personnel files.
• Handle HSA fund transfer. Assistance with inquiries for employees about the benefits.
• Manage 401(k) activities and interact directly with the 401(k) provider to ensure proper handling of employees’ enrollment, distributions, rollovers, and payroll contributions.
• Respond timely to payroll requests and resolve employee issues.
• Verify I-9 documents and maintain employment authorization files.
• Order supply for employees and the office.
• Handle building maintenance projects and inspections.
• Maintain employee time-off records.
• All other HR and Administrative requests from Management as and when required.

Other & Miscellaneous

• Seeks constant improvement, more efficient and less expensive ways and means in work processes.
• Performs special projects and other miscellaneous duties as assigned by the management.
• Maintains high ethical standards in the workplace.
• Reports all irregular issues and problems to management for solution.
• Maintains good communication with management, office staff members and outside contacts.
• Complies with all company policies and procedures.
• Responsible for maintaining a clean and safe working area.

Qualification

Education & Work Experience

• Bachelor’s degree in communication, public relations, business administration, or related field preferred.
• 7 years of related experience and / or training; or equivalent combination of education and experience.
• Deep expertise in 401(k), benefits design.
• Accurate data entry skills with great attention to detail
• A proactive, thoughtful, and timely approach to communication, analysis and problem solving.

Tools & Equipment

• General office equipment including phones, fax, copier, personal computer, printer, scanner, etc.
• Software includes the use of Windows operating system, MS Office and accounting related software.

Work Environment & Physical Demands

Work Environment

The work environment characteristics described here are representative of those an employee encounters while

performing the essential job functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Work is performed in an office environment. No business travel is required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully complete the essential job functions of this position.

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this position, the employee is required to frequently sit and occasionally must stand, walk, use hands and fingers, and reach with hands and arms.

Specific vision abilities include the ability to read and analyze data in hard copy and on a computer screen, measure or identify using eyesight and adjust vision focus.

Last updated : 2024-05-29