What are the responsibilities and job description for the Office Manager position at Paul Davis?
Office Manager
Come work as an Office Manager with a growing company. Our Office Manager will be working directly with our HR Department responsible for a variety of office related tasks.
About Us:
A national franchise organization founded in 1966, Paul Davis is a rapidly growing network of more than 300 independently owned and operated franchises providing services to repair and clean-up damage to residential, institutional, and commercial structures from a fire, water, storm, mold, or other disasters. Paul Davis Restoration of Utah is the second largest franchise within the Paul Davis corporate network and continues to experience rapid growth and expansion.
The Paul Davis heritage is based around a can-do attitude, innovation, and outstanding customer service.
The Position:
- Manages overall front office activities, mail, large purchasing requests, and facilities.
- Arranges internal office moves, travel arrangements, conference registrations.
- Collaborate with HR Recruiter to design social media hiring advertisement.
- Works with HR during new employee orientations, helps coordinate enhancement trainings, events and conferences.
- Manages company vehicle insurance, registration, and accident claims. Liaise between staff drivers, Enterprise and vehicle insurance company to ensure compliance with company policies.
- Serves as liaison between multiple departments, insurance companies, and software vendors .
- Creates, documents, and implements office policies and procedures.
- Acts as point of contact for internal and external corporate partners and subcontractors.
- Assists in management of company files, which include all legal files.
- Strong knowledge of office technology especially Microsoft 365.
- Possess and maintain a positive work attitude.
- Proficient in various platforms and software .
- Ability to work within a team.
- Performs additional duties and responsibilities as required.
Desired Skills:
- Strong critical thinking, problem solving and multitasking skills.
- Strong verbal and written communication and organization skills.
- Detailed Oriented.
- Customer Service Oriented.
- Strong time management skills.
- Ability to systematize efficient work procedures.
• Ability to analyze and prioritize.
• Flexibility and willingness to perform duties as requested.
The Requirements:
- Bachelor degree preferred
- Competency in Microsoft applications including Word, Excel, and Outlook.
- Knowledge file management, transcription, and other administrative procedures.
- Work on tight deadlines
- Good communication and interpersonal skills
- Extremely organized
- Confidentiality
- Technologically saavy
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
The Location:
Kaysville Utah
The Benefits:
- $18.00-$23.00 per hour – depending on the level of experience
- Paid Vacation
- Holiday pay
- 401k with company match
- Dental, Vision, Life, Supplemental, Disability Insurance
- Employer Paid Medical Insurance
We support and hire Veterans and are an equal opportunity employer