Finance Director

SUMMARY

This is an executive level position. The Finance Director is chief finance officer (CFO) of the PHA primarily responsible for establishing, implementing, and coordinating all financial and accounting procedures to ensure proper controls in all areas of the PHA’s operations concerning revenues, expenses, assets, and liabilities. The Finance Director maintains the internal accounting system which must accurately reflects the financial position of the organization, maintains and controls the financial reporting function, prepares budgets and financial analysis, trains and supervises assigned personnel, serves as a financial advisor to the Executive Director in other functions within the organization as well as senior management, monitors and reports on grant transactions from The Department of Housing and Urban Development (HUD) and other government and private donors, and provides support in ancillary activities such as insurance and risk management, purchasing, information technology, human resource database maintenance, capital budgeting, and treasury functions. The Finance Director takes the lead in establishing and maintain a strong system of internal financial and operational controls. The Finance Director serves as the PHA’s manager of the annual external audit and other external audit engagements as required.

SUPERVISION

The Finance Director reports directly to the Executive Director and is responsible for fiscal functions relating to the public housing, leased housing and resident services programs along with special projects. This individual must demonstrate the ability as a trusted and relied upon resource for Executive Director, the PHA’s Board of Commissioners, and external regulators.

ESSENTIAL JOB DUTIES & RESPONSIBILITIES

· Works in coordination with the fee accountants to prepare and submit timely financial reports and operating budgets to HUD, additional regulatory agencies and to the Board of Commissioners.

• Responsible for the design, implementation, and maintenance of an asset management project (AMP)-based accounting system within HUD.

• Exercise control over the subsidiary ledgers within the accounting system.

• Develops cost allocation systems for Authority programs.

• Responsible for the financial management of all grant programs for which the Authority receives funds.

• Develops internal audit protocols and performs periodic internal audits of various Authority functions and program administration.

• Review all contract changes orders, prior to the Executive Director for compliance with all procurement policies and budgetary controls purposes including all Purchase Orders and capital program funding obligations in accordance with budget constraints.

• Managing and monitoring the financial transactions within a 501c3 non-profit organization.

• Research contracts for the full range of the Authority’s insurance needs.

• Submit reports and approval to Executive Director for property and capital equipment disposition procedures.

• Provides financial technical assistance to other Authority staff on the preparation of grant applications.

• Provides training to staff on budget and accounting issues.

• Manage the preparation of the weekly payroll and issuance of vendor and service provider disbursements. Review all discrepancies with the Executive Director.

• Prepares and present all financial reports monthly for distribution to senior management prior to the monthly meetings of the Board of Commissioners.

• Prepares financial analysis reports on an as needed frequency covering all aspects of the business portion of the organization.

• Manages with approval from the Executive Director of all PHA contracts with external service providers and product vendors.

• Advice the Executive Director and senior-level staff on the financial management of all grant funds received.

• Evaluate the effectiveness of internal controls and recommend methods to strengthen the control environment. To monitor and measure the effectiveness and efficiency of financial management tools utilized for PHA programs and operations. Report all findings and outcomes to the Executive Director for oversight and review.

• Monitor and report on cash and investment activities and the availability of operating funds to the Executive Director and Board of Commissioners monthly.

SECONDARY JOB DUTIES

· Monitors Tenant Accounts Receivable and provides reports to the Asset Manager and the Property Managers.

· Assist with recommendations for improvements to PHA financial polices and procedures.

· Assist with the potential development of PHA complexes with recommendations for mixed financing.

· Reviews Payroll data for accuracy, quantity of out-of-category, and overtime.

· Monitors material usage, inventory levels and stock-outs.

PERFORMANCE CRITERIA

The position of Finance Director is evaluated:

1. On the timeliness and completeness of submissions to HUD and other regulatory federal and state agencies.

2. To work independently, identify report and address management information, financial accounting, and other administrative support systems ‘challenges. Working with the Executive Director, Board of Commissioners and others will be essential for successful performance of this position’s responsibilities.

3. The lack of audit findings related to financial management; and

4. The success of cost containment strategies.

5. Strong math, writing, and computer skills including but not limited to MS Office, HUD software programs, Outlook and excel.

6. Must be capable of developing financial forecasting and other financial models using software tools. Must be able to learn other computer software programs as required by assigned tasks.

KNOWLEDGE, SKILLS, ABILITIES, LICENSES AND CERTIFICATIONS

· Substantial knowledge of both commercial and government accounting.

· Substantial knowledge of management information systems administration.

· Knowledge of HUD’s Performance Funding System.

· Knowledge of low-rent housing accounting.

· Knowledge of fund accounting and GAAP and GASB pronouncements.

· Knowledge of auditing theory and practice.

· Ability to develop and monitor program budgets along with monthly reviews with Executive Director.

· Knowledge and ability to interpret the Performance Funding System (HUD Handbook 7475.13).

· Knowledge and ability to interpret the Low-Rent Housing Accounting (HUD Handbook 7510.01 Rev).

· Knowledge and ability to interpret the Federal and State grant management requirements (HUD Handbook 7490.01)

· Knowledge of the general operation and procedures of a Public Housing Agency

· Maintains expert knowledge of Conventional Public Housing, Housing Choice Voucher Program to include Project-Based Vouchers, Tax Credits, Bond Financing, Capital Fund and Mixed-Finance Development.

· Knowledge of local, state and foundational grant management requirements.

· Strong communication and supervisory skills.

· Strong analytical, organizational, management skills

· Knowledge of MIS.

· Knowledge of Low-Income Housing Tax Credit (LIHTC) Program, HUD Public Housing, Housing Choice Voucher and other relevant HUD/federal/state programs.

EDUCATION/EXPERIENCE

Master’s Degree in Business Administration with 5 years of progressive accounting or finance experience in related field including, supervision at a department level position preferably in a housing organization.

Bachelor’s Degree in business or accounting with eight years’ experience. M ust demonstrate ability to work with government regulations and programs with multi-million-dollar volume.

SALARY

Salary to be determined by a combination of education and appropriate experience will be given consideration with preference to applicants holding CPA or MBA status.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Occasional standing, walking, sitting, using hands to finger, handle or feel objects, tools or controls; reaching with hands and arms, climbing stairs; balancing; stooping kneeling; talking or hearing, close vision, distance vision, peripheral vision, and depth perception.

• The noise level is usually moderate.

• This position will be required to conduct site visits and walk-through of maintenance facilities, storage locations, and vacancy but limited and may including the ability to traverse through a development and to utilize stairs.

Job Types: Full-time, Part-time

Pay: $105,000.00 - $115,000.00 per year

Expected hours: 35 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 5 years

Schedule:

• Monday to Friday

Ability to Relocate:

• Pawtucket, RI 02860: Relocate before starting work (Required)

Work Location: In person