Description
Job Description
PeaceHealth is seeking a HIM Operations Specialist for a Part Time, 0.50 FTE, Day position. The general salary range for this job opening at PeaceHealth is $17.00 – $24.96. The actual hiring rate is dependent upon several factors, including but not limited to, the job/position responsibilities, location, terms of the applicable collective bargaining agreement, education, training, work experience, seniority, work performance, etc.
This is a hybrid position. The incumbent will need to be on site 25% of the time.
Job Summary
Analyzes health records for completeness, communicates record deficiencies to providers, follows hospital protocol and regulatory requirements; document imaging – prep, scan and quality control – in hybrid health record systems (electronic and hardcopy), and provides general clerical support to the department; processing birth certificates; storage, retrieval and delivery of health records. Validates SER (Schedulable EPIC Resource) provider records insuring the correct set up for distribution of patient records.
Essential Functions
- Analyzes health record for completeness by providers and accuracy of information.
- Communicates medical record deficiencies to providers. Utilizes escalation of consequences to non-compliant providers, up to referring to Medical Staff for suspension of admitting/clinical privileges.
- Notifies providers/departments of insufficient completion of health records according to established guidelines.
- Acts as a resource to providers on the use of the electronic medical record. Maintain archival records onsite including pulling and refiling records as needed.
- Gathers, compiles and enters required information in Oregon, Washington and Alaska states Vital records system to record births.
- Completes other vital records workflows including submission of Social Security requests, provides proof of birth, and submissions of paternity affidavits/invoices.
- Performs advanced sorting, prepping, scanning, and quality control tasks in support of Document Management.
- Communicates with clinics and hospital locations to educate on appropriate process and clarifying questions.
- Participates in unknown and non-DRS calls to assist in correct indexing of documents into CareConnect. Serves as operational support for electronic health record implementation of point of care scanning.
- Utilizes multiple on-line and CareConnect resources to complete validation of new and existing providers and facilities in CareConnect SER file.
- Makes phone calls to validate provider demographics for SER file entries. Sends validated entries to the Security Team for update. Assists visitors needing records help.
- Performs other duties as assigned.
Qualifications
Education
- High School Diploma Preferred or equivalent and
- College Coursework Preferred: emphasis in Medical Terminology, Health Information Management, Project Management, Office Administration, Microsoft Office (Excel, Word, PowerPoint, Outlook)
Experience
- Minimum of 1 year Preferred: General office, administrative experience and
- Preferred: Basic knowledge of general office procedures and equipment and
- Preferred: Basic knowledge of anatomy and/or human physiology
Skills
- Ability to use a complex EMR system. (Required)
- Ability to work independently with minimal supervision. (Required)
- Ability to round and pick up documents from hospital units and clinics. (Required)
- Proficient computer and keyboard including MS Office applications. (Required)
- Proficiency in numeric filing, speed and accuracy necessary. (Required)
- Good judgment and decision-making skills. (Required)
- Strong organizational skills. (Required)
- Multi-task/detail oriented. (Required)
- Ability to handle interruptions due to phone calls, emails and questions. (Required)
- Use of Skype technology to communicate with peers in different locations. (Required)
- Good verbal and written communication skills. (Required)
- Able to maintain a high degree of confidentiality. (Required)
Working Conditions
Lifting
- Consistently operates computer and other office equipment.
- Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
- Sedentary work.
Environmental Conditions
- Predominantly operates in an office environment.
Mental/Visual
- Ability to communicate and exchange accurate information.
- The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.
See how PeaceHealth is committed to
For full consideration of your skills and abilities, please attach a current resume with your application. EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.
PeaceHealth requires a completed Primary Vaccine Series (e.g., 2 dose monovalent Pfizer, Moderna or Novavax series or 1 dose J&J vaccine series) or be Up to Date (receiving the most recent Pfizer/Moderna bivalent vaccine/booster) for COVID-19 vaccination prior to their start date. PeaceHealth has a medical and religious exemption request process for those that are unable to receive the COVID-19 primary vaccine series due to medical/religious reasons. For caregivers that will be working in Oregon there is a personal vaccine exemption form that may be requested.