Executive Assistant/Receptionist

We are currently seeking an enthusiastic, detailed-oriented individual with superior people skills for a Receptionist/Executive Assistant position. The Executive Assistant will work directly with the CEO and will be responsible for preforming many administrative duties. The ideal candidate is highly self-motivated, business professional dressed and capable of managing a high workload and prioritizing tasks in a fast-paced environment.

Responsibilities:

· Assistant to the CEO

Maintain calendar and schedule appointments for a complex calendar for CEO for multiple states with different time zones, communicate with recruiting applicants who are in the interview process, work closely with our other office staff in other locations, prepare and print several reports for CEO, handle confidential information, and any other duties as assigned and needed.

Answer, transfer or direct phone calls, order office supplies, handle mail and UPS packages, maintain office equipment, meet with vendors, maintain files for employees, Financial Reps and CEO, set up morning meetings through Virtual Meetings, and prepare business folders.

Job Requirements and Qualifications:

· Candidate must have the ability to prioritize and multi-task as position involves multiple areas

· Administrative Executive Assistance/Support

· Able to manage a complex calendar for CEO for multiple states in different time zones

· Office Administration

· Database management

· Must be familiar with setting up Web meetings for training along with electronic equipment involved

· Position requires computer skills in the use of Microsoft Office (Word, Excel, Sharepoint, OneDrive)

· Must understand exporting/importing and/or copying data from one source into another application, formatting, printing and/or sending in electronic format.

· Associate’s or Bachelor’s Degree preferred

Applicants will be required to complete a background check in compliance with regulatory FINRA regulations.

Job Type: Full-time

Experience:

• relevant: 2 year (Preferred)
• customer service: 1 year (Preferred)
• administrative assistant: 2 year (Preferred)

Job Types: Full-time, Part-time

Pay: $50,000.00 - $52,000.00 per year

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Brentwood, TN 37027 (Preferred)

Ability to Relocate:

• Brentwood, TN 37027: Relocate before starting work (Preferred)

Work Location: In person