Event Manager

Pear Tree Estate/L.A. Gourmet Catering “Event Manager”
Event Assistant - Job Description

The PTE Event Manager will be responsible for helping to guarantee a positive experience for clients by executing flawless events from start to finish at Pear Tree Estate. The success of the client experience begins at first contact and concludes after the event. The PTE Event Manager must be a master organizer, proactive and have foresight to anticipate and solve problems quickly. This position will work cross-functionally across multiple business units within the company to develop an event strategy that maps to stated goals and objectives.

The PTE Event Manager will be filled with a friendly and driven personality who sets high goals for him or herself. As part of the LA Gourmet/Pear Tree Estate Team, the PTE Event Manager will help behind the scenes and at events in any way possible to make it a positive experience for the client. Leadership skills, organization, self-motivation and an outgoing and kind personality will be needed to fulfill this position.

Primary Duties:
PTE: Assist as Needed Per Director, More Specifically as Stated Below
Events
Confirm room setup for each event. Take necessary actions to ensure event success based on client proposal. Instruct and aid in setup and rearranging. Schedule and Manage Reset Crew. Anticipate and execute last minute and future needs of client
Bar - Manage bar inventory, Order Bar Inventory. Bar Signage. Cash Drawers. Tips.
Oversee and help setup and execute event as contracted.
Work with LA staff to schedule staff appropriately. Attend Weekly staff meeting.
Staff
Hire, Schedule, Train new employees.
Training – Monthly new staff training, semi annual server reviews, on site server training
Supervise and MANAGE staff to ensure timeline is followed (i.e. staff board and all components)

Help with food service, bar service, teardown/setup
Wrap up event- collect organize tips/cash boxes/timesheets in safe/lockup. Close down event, supervise and assist in clean up and reset room to maximize productivity/labor costs. Turn
PTE billing portion in next business day following event completion to LA office staff.
 Sometimes that means you will be a server or bartender, but always moving and making things happen.

Clients
- Work with client day of event from start to finish to ensure successful event.
Vendors
- Building vendor relationships. Keeping track of sourced items/keeping the PTE inventory to a minimum.
Buildings
Pear Tree Estate
Prepare for daily meetings
room setup/helping with building maintenance/basic cleaning help in daily organization of building

Manage Dry Cleaning

Concorde Room
Prepare for tours, meetings and guest check in
Keep inventory and restock prior to rental
Manage Concorde Room Staff and Cleaning.
Manage Dry Cleaning

Outdoors
There are people that mow, perform heavy snow removal and do landscaping but sometimes there are outdoor jobs that need immediate attention. For example, if you pull in and see someone has thrown out a pop bottle or a Kleenex, hop out and pick it up. Or if we need to rake leaves before an event or salt sidewalks. We are a team and the only people who shouldn’t lift a finger are the clients.

Secondary Duties:
PTE: Collaborate with Office Manager as Needed Per Owner or Manager, More Specifically as Stated
Below. Confirm that these actions are completed by LA Gourmet Office Manager

Hours:
Average 36 hours/week. Event days vary - particularly are included as a regular work day at LA/PTE per schedule. EM should plan to work all Friday and Saturday nights as needed. Schedule will include events, building punch list, day to day tasks to keep PTE show ready and event ready. A suggested schedule would be broken into two 8 hour shifts and two 12 hour shifts each week. The two shorter shifts to prepare for events and the two longer shifts for actual event days.

Health Insurance:
After your introductory period of 60 days, you may choose to enroll in L.A. Gourmet Health Insurance program. Your enrollment would begin the first day of the month after your 60 days. L.A. Gourmet covers 100% of the health insurance coverage for their employees, subject to change with sufficient notice. Payment of dependent or spousal coverage is the employee’s responsibility. For further information, please ask your manager to look over the current plan.

Compensation:

Based on Experience. Plus After 60 days employment, health insurance premiums paid for employee. Spouse and dependent insurance available for purchase. Optional Retirement Plans available.

One week paid vacation available after one year employment. Paid holidays for Christmas and New Years Day. Traditionally
LA Gourmet and Pear Tree Estate are closed from Christmas Eve until New Years Day.

Dress Code:
Events as Management:
Business Professional in Black and charcoal. Modest length dresses and skirts, dress slacks, blouses. Closed toe shoes at all times. Blazers or dresses are preferred for events.
For Office, Meetings: Business Professional.
Very Trendy or Classic Feel, whichever is your taste. "Our Look" as employees sells the place whether we mean for it to or not. Jeans are acceptable attire with a more formal outfit blazer/heels.
Setup/Teardown:
Black dress pants and black pear tree estate tshirt with pear tree estate coat when applicable for setup, teardown, tennis shoes acceptable when setting up and tearing down.

Job Stipulations:
Required non-disclosure of intellectual property if job ceases. Non disclosure to be signed upon job acceptance.
No moonlighting. This is a full time position that will require your full attention and side jobs such as event planning and bartending are not permitted.

Job Type: Full-time

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• Employee discount
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 10 hour shift
• 12 hour shift
• 8 hour shift
• Day shift
• Evening shift
• Weekend availability

Work Location: In person

Salary : $40,000 - $55,000