What are the responsibilities and job description for the Payroll Coordinator / Assistant (Finance) position at Pegasus Building Services?
Overview
About Us
Pegasus leads the way in comprehensive cleaning and maintenance solutions. We leverage cutting-edge technology to create and maintain clean, healthy, and safe indoor environments for commercial, industrial, and manufacturing facilities.
Pegasus was named by Inc. Magazine as one of the "Fastest Growing Private Companies in America".
When a customer picks up the phone or sees a Pegasus representative at their facility, they know that they are dealing directly with an owner of the company. Everyone has one overriding goal: do whatever it takes to guarantee our customer’s satisfaction. It is our goal to deliver “WOW” experiences through exceeding our customer’s and employee’s expectations. We are quick to respond with care, compassion, and attention to detail. Working as a part of a world-class team to achieve great things together, if our customers and employees don’t rave about Pegasus, then we have failed.
Job Skills / Requirements
Job Summary
We are seeking a highly motivated and detail-oriented individual to join our team as a Payroll Coordinator and Assistant. In this dual role, you will be responsible for supporting payroll processing, including timecard corrections, employee job/schedule changes, data entry, and other projects as assigned. Reporting directly to the Payroll Director, you will play a crucial part in ensuring the accurate and timely execution of payroll-related tasks. As a Payroll Coordinator and Assistant, you will leverage your organizational skills and attention to detail to contribute to the overall efficiency of the payroll function. If you are a proactive individual with a strong understanding of payroll processes, we invite you to apply for this dynamic opportunity to advance your career in payroll administration.
Essential Functions
- Communicating with employees to correct any errors or discrepancies in hours
- Verifying completion of daily attestations in timecard system
- Assist in processing new hire and separation forms.
- Processing employee transfers and schedule changes.
- Field employee calls and assist payroll questions
- Enter vacation, sick, and other non-worked hours
- Add rest and meal break premiums
- Conduct mileage audits
- File payroll documents
- Other payroll projects as assigned
Requirements
- High school diploma or equivalent (Associates Degree preferred.)
- Minimum of 2 years of experience as a payroll coordinator or similar role
- Working knowledge of CA payroll laws.
- Must be able to work onsite 5 days a week (Monday-Friday)
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills in English and Spanish.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook).
- Ability to handle sensitive and confidential information with discretion.
Competencies
- Problem Solving/Analysis
- Collaboration
- Time Management
- Communication
SUPERVISORY RESPONSIBILITY
This position has no supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.
POSITION TYPE/EXPECTED HOURS OF WORK
This is a full-time and on-site position (Monday-Friday) normal business hours. Typical days and hours of work are Monday through Friday, 8 a.m. to 5 p.m.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
Travel
No travel is expected for this position.
Additional Information / Benefits
Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, 401K/403b Plan
