Description

*COVID-19 VACCINATION REQUIRED FOR EMPLOYMENT*

*Equal Opportunity Employer Veterans/Disabled*

SUMMARY:

This position is responsible for the administrative support of the Purchasing team. Working as a team with the Buyers, the administrator will perform all duties in a manner which ensures total quality and effective customer service. Maintain PEI systems & data to assure enforcement of existing agreements, cost, and pricing. This position is also responsible for acknowledging supplier orders and checking the delivery dates are within the agreed lead times. Also adding expedites for the buyers, where necessary, to ensure stock is delivered within agreed time frame.

Qualifications

EDUCATION & EXPERIENCE:

• 1 years of experience in an administrative role is desirable
• 1 years of experience within an electrical/electronic manufacturing, reseller or distribution market preferred.

TECHNICAL and/or MANAGERIAL JOB COMPETENCIES:

• This position is very data-entry intensive.  Data entry and analysis is high volume, and accuracy is critical.
• Microsoft Office Proficiency-Emphasis on Outlook, Word and PowerPoint, organizational skills.
• Basic knowledge of Excel required. Must be comfortable working with large amounts of data, in large files and with multiple sheets.

• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. 

 ESSENTIAL TASKS AND RESPONSIBILITIES:

• Processing of PO’s and other data using MRP/ERP system.
• Processing of supplier returns
• Liaising between suppliers, manufacturers, relevant internal departments and customers.
• Checking costs, quality and levels of service.
• Conducting research to ascertain market trends.
• Producing reports and statistics using computer software.
• Verify PO’s are processed correctly; ensure PO’s requiring special handling are dealt with in a timely manner.
• Respond with a sense of urgency to any request or issue and provide information and/or resolution in an expeditious manner.
• Communicate pricing errors and delivery problems to buyers in a timely manner
• Coordinate order problem resolutions with buyers and Product Managers and Sales Representatives if need be.
• Develop relationships and exhibit a clear customer service minded experience.
• Assist Buyers in daily activities as required.
• Interact with internal customers and other relevant parties in a friendly, timely and helpful manner.
• Researches and prepares factory return authorizations (RMA) and replacement orders if required under the direction of responsible Product Manager or Buyer
• Sends and receives faxes; makes copies; runs reports as needed
• Run reports in Excel and in our MRP system.
• Assisting with the chasing of suppliers for return order credit notes.