Manager, Stock Administration

The Manager, Stock Administration is responsible for managing the day-to-day activities of administering equity plans, including all aspects of recordkeeping, reporting, and reconciliation. 

Ensures the accuracy and integrity of all equity data; provides high-quality customer service to Penumbra employees. 

Specific Duties and Responsibilities:

• Manage and ensure proper maintenance of the Equity Edge database and Client Resource Center integrity and accuracy of recordkeeping of equity data. 

• Manage general to complex daily equity maintenance tasks, including processing new equity awards, reviewing equity transactions, terminations, cancellations, repurchases, etc. on a timely basis for all employees and other equity holders. 

• Work directly with Payroll partners to ensure accurate and timely tax withholding and reporting. 

• Manage and suggest process improvements as it relates to the Stock Equity Administration, desktop procedures, calendars, to ensure all information remains current and consistent; manage and maintain documentation of equity-related processes. 

• Track Incentive Stock Options, including disqualifying dispositions. 

• Draft employee communications; interface with HR on outbound messages. 

• Manage the education support for equity programs and create educational materials for plan participants. 

• Maintain stock process documentation for internal compliance. 

• Respond to employee inquiries and coordinate with internal teams and vendors as appropriate to resolve issues in a timely manner.

• Ensure SOX and internal controls compliance. 

• Identify, recommend, and implement process improvements to increase efficiency and accuracy of reporting.

• Select, manage, train, and develop staff. Establish objectives and assignments and provide ongoing feedback through performance reviews and development plans. 

• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures. 

• Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company.  

• Ensure other members of the department follow the QMS, regulations, standards, and procedures.

• Perform other work-related duties as assigned.

Position Qualifications:

• Bachelor's degree in Accounting/Finance or related field with 7 years of experience in private or public company stock administration, or equivalent combination of education 

and experience 

• Knowledge of Global Equity Plans or willingness to learn.

• Excellent oral, written, and interpersonal communication skills with strong customer service orientation.

• Ability to work in a fast-paced environment; detail oriented; accurate; ability to identify and implement process improvements.

• Strong proficiency with MS Word, Excel, and PowerPoint

• Strong oral, written and interpersonal skills to effectively communicate with cross-functional teams and employees at all levels within the organization.

• Experience working with different types of Equity Plans in both private and public companies is preferred

• Experience working with a third-party recordkeeping system a plus.

• CEP in process a plus alternatively, willingness to obtain Advanced Equity Compensation Accounting Certificate (AECA).

• Knowledge of and experience working with Equity Edge Online or other third-party recordkeeping system is a nice to have

• Experience with UltiPro or other payroll system desired

• Experience in sales compensation desired

Working Conditions:

• General office, production, and cleanroom environments

• Willingness and ability to work on site. 

• May have business travel from 5-10%

• Potential exposure to blood-borne pathogens

• Requires some lifting and moving of up to 25 pounds

• Must be able to move between buildings and floors.

• Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day.

• Must be able to read, prepare emails, and produce documents and spreadsheets. 

• Must be able to move within the office and access file cabinets or supplies, as needed.

• Must be able to communicate and exchange accurate information with employees at all levels on a daily basis.

Annual Base Salary Range: $142,000 – $180,000 

We offer a competitive compensation package plus a benefits and equity program, when applicable.

Individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location. 

What We Offer

·  A collaborative teamwork environment where learning is constant, and performance is rewarded.

· The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.

·  A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, an employee stock purchase plan, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).

Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.

If you reside in the State of California, please also refer to Penumbra’s Privacy Notice for California Residents.

For additional information on Penumbra’s commitment to being an equal opportunity employer, please see Penumbra's AAP-Policy-Statement.

Salary : $142,000