What are the responsibilities and job description for the Accounting Associate position at People People?
Overview
The Accounting Associate will be primarily responsible for accounts receivable, accounts payable, and bookkeeping, including monitoring, recording, and reconciling the inflow and outflow of capital for the company.
Essential Functions & Responsibilities
- Creates invoices according to company practices; submits invoices to customers.
- Prepares, posts, verifies, and records customer payments and transactions against outstanding accounts receivable (A/R)
- Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts, and contacts delinquent accountholders to request payment.
- Collaborates with Accounting Manager to reconcile A/R on a periodic (monthly) basis.
- Maintains and updates customer files, including name or address changes.
- Manage vendors payments, which may include working with vendors to resolve discrepancies (A/P).
- Ensures outstanding obligations are credited upon payment.
- Reconciling and generating monthly statements and transactions.
- Performs other related duties as assigned.
Minimum Qualifications/Requirements
- High school diploma or equivalent required
- Associate's or Bachelor's degree in Accounting preferred
- Minimum 2 years Accounting or related experience required
- Excellent verbal and written communication skills
- Proficient in Microsoft Office Suite or related software as well as other accounting software programs
- Ability to operate related office equipment, such as computers, 10-key calculator, and copier
- Ability to work independently and in a fast-paced environment
- Ability to anticipate work needs and interact professionally with customers
- Excellent organizational skills and attention to detail.
Professional Competencies
- Behave Ethically: Understand ethical behavior and business practices and ensure own behavior and that of others are consistent and in align with the values of the firm.
- Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the firm.
- Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
- Focus on Client Needs: Anticipate, understand, and respond to the needs of clients to meet or exceed their expectations.
- Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the business.
- Organization: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.