Project Coordinator - Heavy Civil

POSITION SUMMARY

The Project Coordinator reports directly to the Project Manager(s). The Project Coordinator’s primary role is to provide contract administration support.

ESSENTIAL FUNCTIONS OF THE JOB

• Receive, organize and process all contract documents with clients and owners.
• Generate and process documents including but not limited to: performance and payment bonds, certified payroll, certificate of insurance, notice-to-owners, EEO, etc.
• Prepare, expedite and track purchase orders, subcontracts, submittals and all documents required to contract with material vendors and subcontractors.
• Work with project managers to clarify and detail subcontractor and material vendor scopes.
• Analyze quote, submittal and purchase order terms and conditions submitted by vendors.
• Track submittals and ensure that documents are compliant and completed timely.
• Obtain subcontractor performance and payment bonds according to Petticoat-Schmitt and contract requirements.
• Ensure all vendors have submitted proper insurance certificates prior to starting work.
• Assist Project Managers with all contract related items including RFIs, pay requests, invoice approval, release of liens, project close out documentation, etc.
• Manage and maintain project management databases including, but not limited to, subcontractors, vendors, material specifications, “best management practices”, etc.
• Participate in “project handoff” and “job planning” meetings.
• Set-up and manage contract files. Ensure that all documents are properly executed and maintained. Seek to improve procedures for tracking, communication and efficiency.
• Maintain files and submit reports for Equal Employment Opportunity (EEO) compliance.
• Analyze material and subcontractor requirements and solicit bids and quotations accordingly as directed.
• Provide day-to-day administrative assistance to project managers and other management.
• Always seek to improve procedures that improve tracking, communication and efficiency.
• Provide jobsite assistance to the project manager and superintendent as needed during the course of a project, including, but not limited to, jobsite trailers, port-o-lets, trash containers, water outage notices, lay down yard rentals, accident reports, off-duty officers, material orders, out of town per-diem accommodations etc.
• Maintain current training in all applicable industry education as needed.
• Provide positive client relations as well as maintaining the company and industry image.
• Serve the goals and objectives of Petticoat-Schmitt Civil Contractors, Inc.
• Maintain the Petticoat-Schmitt Code of Conduct.
• Participate in a minimum of 5 hours of continuing education each calendar year.
• Is an ambassador of the company and follows our company values (A.C.T.)
  • Accountability
    • Put safety first – it’s our priority!
    • Plan the work – prepare relentlessly
    • Communicate expectations – clear, concise, consistent
    • Execute the plan – be efficient and effective
    • Take extreme ownership – solve problems, no excuses
  • Character
    • Operate with integrity – do the right thing
    • Respect others – show empathy
    • Honor commitments – follow up
    • Be trustworthy – do what you say
    • Practice humility – no jerks allowed
  • Team
    • Share the vision – set and meet goals
    • Develop individuals – develop the team
    • Practice servant leadership – help others succeed
    • Be determined – do your best for the team
    • Win!

What we need from you:

• Pass a pre-employment background check and drug screen. Some of our clients require random drugs screens as well. This is a requirement for the job, so if you have concerns about being able to pass, please don’t apply.
• Be a professional. Every PSCC team member is a direct reflection of the company. Maintaining a professional appearance and attitude is required.
• Be A.C.T. Every PSCC team member must be accountable for their actions, act with character, and act in the best interest of the team at all times.
• Be positive. Every PSCC team member has a good attitude. We all have our bad days, but we work through those together. We want you to be excited about the career you’ve chosen and the choices you make every day.
• Be willing to learn, improve, and teach. Every PSCC team member is given training and development opportunities. You will need to engage in and take responsibility for your own development and the development of your teammates.

NOTICE: Job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.

About Petticoat-Schmitt:

Headquartered in Jacksonville, FL and in business since 2007, Petticoat-Schmitt Civil Contractors, Inc., is a privately owned civil contracting firm. Petticoat-Schmitt performs work throughout the southeast in public and private markets and specializes in commercial and residential site development, underground utilities, clearing, grading, and roadway construction, as well as water and wastewater treatment plant construction.

Petticoat-Schmitt Civil Contractors, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.