Project Clerk

Phillips & Jordan, Inc. (P&J), a Phillips Infrastructure Holdings, Inc. company, is a certified woman-owned, heavy civil and power infrastructure contractor established in 1952. We build, maintain, and modernize resilient critical infrastructure, applying our decades of industry experience to today's construction challenges. This work spans three primary markets, Heavy Civil Construction (Power Generation, Water Resources, Mining, and Industrial & Commercial), Power (ROW Services, Foundations, Vegetation Management, and Pipeline Services), and Disaster Response, and our Core Values and Priorities-Integrity, Safety, Quality, and Production-guide our daily business practices. P&J is a People First company, and we hold safety above all other initiatives. We believe in a holistic approach to protecting our team, the environment, and communities. We carry this commitment with us as we strive to employ the best team members and lead infrastructure development through innovation and flawless execution.

As one of ENR s top 400 contractors, P&J has regional offices strategically located across the country, and we have two full-service equipment shops to maintain our fleet of 750 heavy and specialized pieces of equipment. Working for P&J means benefitting from experienced personnel to guide your professional development journey, innovative approaches and technology to a family-oriented company that doesn t just take care of you but your family as well. We have built a reputation for taking on some of the most challenging and complex projects and successfully completing them on, or even ahead of, schedule.

At P&J, we believe that it s more than a job; it s a way of life.

Join the P&J team today and become a valued member of our company.

Summary:

Provides administrative support for office personnel, field construction personnel, and implement systems, procedures, and policies as directed by the corporate office.

Essential Duties and Responsibilities:

• Accounts Payable responsibilities involve issuing field purchase orders, collecting and matching delivery tickets, ensuring proper invoice coding, obtaining proper approvals, and adhering to monthly closing deadlines.
• Payroll responsibilities involve collection of time cards, ensuring proper coding in company time reporting application, appropriate approvals, and adhering to payroll processing deadlines.
• Credit Card responsibilities include collecting receipts, ensuring proper coding on receipts in Expense Track, and adhering to monthly closing deadlines.
• Human Resource responsibilities involve assisting new employees with employment package completion, verifying documents and completeness of package, and adhering to deadlines of submitting information to payroll and human resources for processing.
• General office duties include answering and transferring phone calls, taking notes and messages on conversations, meeting minutes, general inventory upkeep, post office runs, dishes, maintenance requests, supply orders, etc.
• General project duties include assisting with project hotel and vendor scouting, ordering report books and safety gear, and IT equipment/credit card requests for field personnel.

Requirements:

• Organized and able to handle multiple tasks and to-do-lists simultaneously.
• Experience in Microsoft Excel, Outlook and other basic computer skills.
• Effective and thorough communicator.

Education and Experience:

• Previous office coordination experience preferred, but not required.
• Previous construction experience preferred, but not required.