What are the responsibilities and job description for the Leasing Administrator position at Phipps Houses?
Phipps Houses is one of the nation’s oldest and largest not-for-profit developer/owners of affordable housing. It is a multi-faceted real estate organization, involved in the development, finance, construction and asset management of new and rehabilitated multi-family housing for low to middle income New Yorkers. Through its subsidiary, Phipps Houses Services, Inc., it conducts residential and some commercial property management, and its tax-exempt affiliate, Phipps Neighborhoods, provides human services to its development communities.
Position Responsibilities:
- Track expiration dates, calculate, and prepare lease renewals, & packet
- Send out monthly lease renewals and reminders notices
- Ensure timely delivery and proper legal protocols are followed.
- Ensure executed lease renewals are submitted to residents and respective agencies.
- Provide assistances regarding lease renewal information to residents
- Process annual rent registration with regulatory agencies
- Maintain lease renewal records, and copies proof of mailing
- Complete and submit Section 8 rent increase requests
- Track status and follow up Section 8 cases
- Other duties as may be assigned by management
Requirements:
- Knowledge of DHCR rules, rent stabilized rules, polices and regulations
- Knowledge of HPD and other subsidy agencies
- Must be enthusiastic with strong customer service abilities and follow-up.
- Must be capable of multi-tasking and prioritizing work
- Detail oriented with strong follow-up skills
- Prior training in Fair Housing regulations preferred
- Experience working with Yardi preferred
- Must exhibit excellent verbal and written communication skills
- High School or GED required;
- Experience with lease renewals preferred
- Excellent Organizational skills, time management a plus
- Ability to work independently and as part of team.
- Initiative and responsibility to follow through
- Proficient with Excel ,Microsoft office, Word, and hellosign
- Monthly lease renewals and notices drop off to post office
- Bilingual Fluent in Spanish is required
The Phipps Houses Group of Companies is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sex, age, marital status, sexual orientation, gender identity, pregnancy, citizenship, status as a protected veteran, or status as a qualified individual with disability, or any other characteristic protected by applicable law. The Phipps Houses Group of Companies is committed to integrity, excellence, and diversity among its employees.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
