Data Specialist - Child First

PHMC is proud to be a leader in public health. PHMC requires that all employees are fully COVID-19 vaccinated by the first day of employment. We will offer the Covid-19 vaccination at no cost, via our Health Centers.

JOB DESCRIPTION:

The Data Specialist works collaboratively with the Child First Program. The Data Specialist reports directly to the Director of Child First.  Focus of this role is on data entry, data management and on evaluating program outcomes over time to maximize the effectiveness, efficiency, and delivery of quality public health services.  This role will enter all service delivery, admission, discharge, demographic, and other pertinent data into a database and will be responsible for the timely recording and reporting of data.

RESPONSIBILITIES:

• Performs data entry support primarily for Child First, including entry of services rendered for billing purposes
• Utilizes computerized data entry equipment and various word processing, spreadsheet, and other related software programs to enter, store, and retrieve information as requested or otherwise necessary
• Accesses and enters data into local, national, and internal databases and stays abreast of changes in reporting requirements
• Communicates effectively and regularly with other data team members regarding progress and identification of potential database improvements, challenges, and conflicts
• Manages the intake and entry of clients into billing system
• Attends meetings related to data reporting held by various stakeholders/funders.
• Complies with data entry procedures and security policies
• Preserves confidentiality and adheres to HIPPA regulations
• Maintains and monitors data accuracy and logs errors to identify and report patterns
• Develops support/remediation strategies as needed
• Helps train new staff responsible for timely data entry and accuracy
• Troubleshoots off site network issues and reports to IT Help Desk and others
• Performs general clerical functions such as photocopying, filing, labeling, preparing/sending correspondence, reports, and other documents as needed
• Assumes other responsibilities as needed

Contributing to the Team.

• Demonstrate ability to communicate effectively and efficiently with all internal and external stakeholders.

• Cooperates and communicates as a multi-disciplinary staff team member through formal meetings, informal consultations and committee participation. 
• Models traits of a responsible team member, executing job responsibilities, open communication, good follow through; supports team members to do the same.
• Responds promptly to the concerns and interests of the clients, parents, guardians, funding entities and other PHMC staff. 

 Trauma Informed Behavior

• Demonstrates commitment to being trauma informed and maintaining a therapeutic environment and community that promotes safety and nonviolence as the basis for all we do with clients and staff.
• Demonstrates knowledge and utilization of trauma informed practices, including emotional intelligence, effective communication, understanding of impact of trauma on development, strengths based and person-centered practice, resilience focus and commitment to growth and change. 

Administrative Activities

• Ensures compliance with all PHMC’s policies and procedures, including confidentiality and acting as a mandated reporter in accordance with the law, policies, and procedures.
• Implements all documentation requirements, reports are complete, thorough, timely, and follow prescribed format. Ensures staffs do the same.
• Other duties as assigned.

SKILLS:

• Ability to perform work duties on time and in an organized manner.
• Communicates effectively both verbally and in writing with a broad variety of people, including other team members and management
• Demonstrates initiative, problem solving, and follow-through.
• Ability to effectively manage multiple tasks simultaneously.
• Ability to be flexible, based upon the needs of the team.
• Computer and EHR experience and adequate typing ability. Competence with Microsoft Word, Excel, Outlook and other programs as needed.
• Familiarity with basic clinical documentation practices, managed care organizations such as CBH and Magellan and the Department of Behavioral Health.
• Ability to form effective working relationships with diverse individuals, school staff, family members and stakeholders.
• Ability to work effectively with a team-oriented environment.
• Maintains appropriate professional boundaries and confidentiality.
• Ability to administer First Aid and CPR, if necessary. 

EDUCATION REQUIRMENT:

• Minimum of High School Diploma or equivalent.
• Valid Child Abuse, PA Criminal Record Check, FBI and Medical clearances, as well as any other clearances required by the contract or agency policy.

 Salary:  Competitive salary based on experience.  Excellent benefits package.