Receptionist

JOB SUMMARY:

The Receptionist is the first point of contact for our company. This position will manage the lobby, welcome guests and greet people by providing a positive first impression of the organization. The Receptionist will coordinate front-desk activities, including distributing correspondence and redirecting phone calls, and provide administrative support across the organization.

MAJOR FUNCTIONS:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls with courtesy and accuracy while providing basic and accurate information in-person and via phone/email
• Ensure reception area is tidy and presentable
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
• Manage Conference, Classroom and Client Room calendar use and schedule meetings
• Perform other clerical receptionist duties such as filing, photocopying and faxing
• Manage meeting room calendars. Print and distribute calendars every morning and ensure rooms are stocked with soda, water, Kleenex and other items as appropriate
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

• High School Diploma or Equivalent plus 2 years experience, or any equivalent combination of diploma plus experience. Some college preferred.
• Work experience as a Receptionist, Front Office Representative or similar role
• Strong written and verbal communication skills
• Excellent customer service attitude
• Maintain a professional appearance and demeanor
• Must possess patience, a cheerful disposition, enthusiasm and the ability to deal tactfully with individuals from all walks of life
• Professional attitude and appearance
• Proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Ability to be resourceful and proactive when issues arise
• Multi-tasking and time-management skills, with the ability to prioritize tasks
• Well organized, dedicated, reliable and flexible
• Knowledge of the social, educational and economic issues of off-reservation American Indian population.

PREFERENCE:

In accordance with the Indian Preference Policy, preference is given to American Indians. To claim American Indian preference, a copy of tribal affiliation must be submitted with resume and supplemental information form.

Note - All staff requirement(s):

• Must have at time of hire or be able to obtain a State of Arizona Department of Public Safety Fingerprint Clearance Card within 90 days of employment
• Must have dependable transportation, valid driver’s license, and automobile insurance coverage in compliance with the organization’s requirements
• Must be available to work evenings and weekends

SUBMIT CURRENT APPLICATION PACKET TO INCLUDE:

• Acomplete Application Packet includes (1) cover letter, (2) resume (3) supplemental information form
• Via Email: info@phxindcenter.org
• Mail Service: PHOENIX INDIAN CENTER, INC. - Personnel | 4520 North Central Avenue, Suite 250 | Phoenix, Arizona 85012

PH: 602-264-6768 | FAX: 602-274-7486 www.phxindcenter.org Click on Contact Us

• NOTE: Supplemental Information Form (Phoenix Indian Center Employment Application) can be found at www.phxindcenter.org/employment/

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Job Type: Full-time

Pay: $15.14 - $18.02 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Phoenix, AZ 85012: Relocate before starting work (Required)

Work Location: In person

Salary : $15 - $18