5896 - Administrative Assistant II

Salary Grade: 2

• applications of automated information systems;
• business English, spelling, grammar, punctuation, and composition;
• rules, regulations, policies, and procedures applicable within work unit;
• basic principles of contractual agreements;
• research techniques and report writing;
• principles and practices of employee supervision, training, and evaluation;
• office practices, procedures, and equipment.

• use of automated information systems to maintain data and produce documents;
• organizing and coordinating meetings;
• prioritizing multiple tasks and activities;
• researching and compiling information and writing reports;
• communicating effectively;
• planning, assigning, and reviewing the work of staff;
• performing basic arithmetic calculations.

(1) Four years of experience performing secretarial or administrative tasks that demonstrate the required knowledge and skills including two years of experience providing overall support and coordination for a department, specialized program, or small business.

(Relevant education from an accredited college, university, trade or vocational school may substitute for up to two years of the general portion of the aforementioned experience.)

OR:

(2) Two years of experience as an Office Support Level III or Office Support Level IV, or a similar clerical classification within Pima County.

1. Minimum four (4) years experience working in a front desk setting and providing exceptional customer service in person, as well as via email and/or telephone. 
2. Minimum three (3) years of computer experience including the use of Microsoft Office Suite programs such as Excel, Word, and Outlook, as well as data management systems or other specialized databases. 
3. Minimum two (2) years experience coordinating schedules, departmental calendars, appointments, and meetings.
4. Minimum two (2) or more years of experience providing professional-level verbal and written communications including preparing routine correspondence, memorandums, and special reports. 
5. Bi-lingual (English/Spanish).

Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record. 

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.