Office Coordinator

A local IT firm is looking for a personable, cheerful, and outgoing office coordinator. The ideal applicant would have prior office management experience and be self-driven. This is a new role with a well-established organization that is searching for someone with experience to help enhance team efficiency and eliminate delays. In a fast-paced atmosphere, the ideal candidate will be able to handle many tasks on the same day and prioritize and re-prioritize the relevance of each assignment. Experience with Quickbooks is required; this role will be the principal keeper of the company's books, assisting the accountant and owner directly. The ability to use a computer and communicate over the phone is required. Candidates with higher education will be given preference. This position will report to the managing partner and will be in charge of assisting the rest of the company's workforce with day-to-day operations.

Qualifications:

• Proven experience as an office administrator, office assistant, or relevant role
• Outstanding communication and interpersonal abilities
• Comfortable with social media platforms
• Must be comfortable with smartphones and texting
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Must have QuickBooks experience
• Excellent Knowledge of Microsoft Office
• Qualifications in secretarial studies will be an advantage
• Candidates with Associates degrees and higher will be given preference during interviews.

Duties:

• They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently
• The tasks of the office administrator will include bookkeeping, billing, tax documents, and data entry
• The ideal candidate will be competent in prioritizing and working with little to no supervision
• They will be self-motivated and trustworthy
• Manage phone calls and correspondence (e-mail, letters, package, etc,)
• Support budgeting and bookkeeping procedures manage billing for multiple entities
• Coordinate tax documents with CPA and track spending
• Create and update records and database with personnel, financial and other data
• track stocks of office supplies and place orders when necessary
• Assist colleagues whenever necessary
• Monitor calendars and schedule appointments for up to 3 people
• Assist technicians in ensuring they are meeting scheduling times and have the equipment they need for each job
• Basic office duties
• Ensure the office is clean and tidy
• Maintain snack and food items (this may include making coffee in the morning)
• Assist techs in using a simple Check-in/Check out the process for the inventory part
• receive mail and packages, open and act accordingly.
• put out/ put up Seasonal decorations
• Water plants
• Bank Runs
• Run Errands - May include personal errands for the executive team and or staff as needed.
• Prefer experience with Quickbooks - help technicians invoice customers appropriately, as well as remind customers of past payments and tracking expenses.

MUST BE ABLE TO PASS STATE BACKGROUND CHECK (While not required by the state, company policy requires that all employees have an alarm installer license.)

Must be able to monitor social media and post updates on Facebook and Instagram, including progress pictures, videos, FAQs, and interact with potential customers

Compensation:

All positions with CNS start with 2 weeks of PTO, as well as health insurance after 90 days. Position starts at $20/hr, Hours will be Monday - Thursday 8:00 am to 6:00 pm

Application/interview process:

Applicants will need to submit a resume with a cover letter.

Applicants will be notified of first-round interviews 7 days after the job position closes

Interviews and the hiring process will take Approximately 1-2 months.

Job Types: Full-time, Contract

Pay: From $20.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift

COVID-19 considerations:

Ability to commute/relocate:

• Waco, TX 76710: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: One location