What are the responsibilities and job description for the Legal Administrative Assistant position at Planet Professional?
Legal Admin
Contract, at least 6 months, potential for extension
In office Tuesday – Thursday, 1 additional day every other week.
Must have:
1 year experience Legal Admin position
Strength in MS Suite
-Powerpoint, presentation creation
-Word
-Excel
-Outlook
-Teams
Nice to have:
Experience supporting a Litigation or an IP group
This legal admin position is based in NYC. The role will be supporting 3 Partners and several associates in this division. They are looking for a someone to help cover a LOA and as well help with the additional workload that has been building. Candidates must have a strength with the MS Suite and have the comfort and capability to learn new software.
We're seeking a detail-oriented and organized individual to join our team as an Legal Admin Assistant. Your primary responsibilities will include:
Creating and maintaining well-organized paper and electronic filing systems, and devising new organizational strategies as needed.
Managing complex travel arrangements, both domestic and international, in accordance with company guidelines.
Compiling and submitting accurate expense reports in a timely manner.
Handling photocopying and scanning tasks as required.
Assisting in the firm's billing process by preparing related materials efficiently.
Managing calendars, scheduling meetings, and arranging reservations as necessary.
Handling incoming and outgoing calls professionally, ensuring accurate message relay.
Maintaining the contact management system and facilitating communication processes.
Completing daily diaries for timekeepers promptly and accurately.
Utilizing standard Microsoft Office applications to type, revise, and process various legal documents, correspondence, and presentations.
Conducting thorough proofreading of work products to ensure completeness and accuracy.
Staying abreast of firm policies, legal procedures, and client matters relevant to assigned practice areas.
Assisting with general office duties as required.
Exercising discretion, professionalism, and courtesy, especially when dealing with sensitive or confidential information.
Participating in training programs provided by the firm and applying acquired skills to enhance work performance.
