What are the responsibilities and job description for the Assistant PM/Coordinator position at PMAA Inc?
Job Description
Project Admin
Job Set up
Run jet reports all Jet reports the day after month close
Run PO reports when requested by PM
Move p:drive folders for all completed jobs to Archive folder
Move all native and editable individual Jet reports for all completed jobs to Completed folder
After monthly review meeting, create a new tad for that month in the individual report and copy and paste current data
After a new tab is created and saved, copy over all current data for Cost to Date, Committed Cost, and Cost to Go to the previous month's columns
Compile daily reports into weekly/monthly project performance summaries for PM analysis via EVM
Compile Client needs/updates from daily reports and send to Man
Run report to ensure all retention is entered correctly on the PO
Run report for Received but not invoiced cost and work with procurement on getting an invoice from the vendor
Work with procurement to ensure the most current expected receipt date is on every open PO line in Nav
Work with procurement on closing out PO's
Ensure all retention invoices are received after PO has been invoiced in full
Project ReportsCreate p:drive folder for all new CG jobs
Create initial documents required for reporting with specific project data, i.e., daily reports, weekly performance templates, etc.
Ensure all handoff documentation (Proposal, Budget Sheet, Contract/PO, etc.) is saved in the new job folder
Jet individual report set up (this has to be created and saved every time in the p:drive when a new job is entered in Navision)
Update formula links on ea. new job for the individual reports and billing reports
Procurement Management
Job Set up
Run jet reports all Jet reports the day after month close
Run PO reports when requested by PM
Move p:drive folders for all completed jobs to Archive folder
Move all native and editable individual Jet reports for all completed jobs to Completed folder
After monthly review meeting, create a new tad for that month in the individual report and copy and paste current data
After a new tab is created and saved, copy over all current data for Cost to Date, Committed Cost, and Cost to Go to the previous month's columns
Compile daily reports into weekly/monthly project performance summaries for PM analysis via EVM
Compile Client needs/updates from daily reports and send to Man
Run report to ensure all retention is entered correctly on the PO
Run report for Received but not invoiced cost and work with procurement on getting an invoice from the vendor
Work with procurement to ensure the most current expected receipt date is on every open PO line in Nav
Work with procurement on closing out PO's
Ensure all retention invoices are received after PO has been invoiced in full
Project ReportsCreate p:drive folder for all new CG jobs
Create initial documents required for reporting with specific project data, i.e., daily reports, weekly performance templates, etc.
Ensure all handoff documentation (Proposal, Budget Sheet, Contract/PO, etc.) is saved in the new job folder
Jet individual report set up (this has to be created and saved every time in the p:drive when a new job is entered in Navision)
Update formula links on ea. new job for the individual reports and billing reports
Procurement Management
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