HR Administrator

IMPORTANT: To be considered for this position, please follow the Application Instructions at the end of this job posting*

About Us

POIC nonprofit 501(c)(3) organization providing the highest quality services in education, mentoring, family outreach, employment training and placement.

Established in 1968, POIC has been a beacon for communities of color for over 50 years. Today, POIC provides education and direct services to over 700 students and work trainees annually, 80% of whom are Black or Latinx.

We believe all people have value.

We believe all people can grow.

We believe all people can contribute and build thriving communities.

Visit our website at www.portlandoic.org

Job Summary

This position is responsible for performing administrative tasks and services to support effective and efficient operations of the organization’s human resources department by performing the following duties.

Essential Duties

• Assisting with day-to-day operations of the HR functions and duties.
• Providing clerical and administrative support to Human Resources executives.
• Compiling and updating employee records.
  
  

Job Duties

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Conducts or assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.
• Performs customer service functions by answering the phone line and loops in other HR team members or appropriate parties on requests and questions.
• Maintains punctual, regular, and predictable attendance.
• Respectfully takes direction from Supervisor.
• Other duties as assigned.
  
  

Qualifications

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Education & Experience

Associate degree from college or technical school; 1-3 year(s) related experience and/or training or equivalent combination of education and experience working in an administrative position.

What We Offer

POIC RAHS offers a diverse, equitable and inclusive work environment where everyone has the opportunity to grow. Our compensation and benefits package represents our commitment to employee health and financial wellness.

• Generous vacation/PTO policy
• Employer paid Medical, Dental and Vision benefits
• Employer paid Life and Long Term Disability insurance
• Flexible Spending Account (FSA) option
• 403(b) Retirement Plan option
• Twelve paid Holidays per year
• Professional growth and advancement opportunities
  
  

Application Instructions

To be considered for this opportunity, please submit a Personal Statement that includes:

• Why you are interested in working for POIC
• How your skills and experience relate to this position
• What you can contribute to our organization and the youth we serve
• Resume
  
  

Please send your Personal Statement and Resume to jobs@portlandoic.org with the job title in the subject line. Applicants who do not submit a Personal Statement that includes the requested information may be disqualified from consideration for the position.

POIC is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.