AP Freight Specialist

Polynt Group
Carpentersville, IL Full Time
POSTED ON 7/25/2024 CLOSED ON 8/23/2024

What are the responsibilities and job description for the AP Freight Specialist position at Polynt Group?

Position: ACCOUNTS PAYABLE FREIGHT SPECIALIST

Department: Finance

Reports to: Accounts Payable Manager

Location: Polynt Composites USA Inc / Carpentersville

NOTE: Position will perform freight audit activities 90%-100% of the time.

Primary Duties And Functions

  • Freight audit activities:
    • TMS (Uber Freight) system (Carrier sends invoices via EDI/Carrier portal for outbound freight)
      • Review incoming invoices for acceptance in TMS system (invoice matches a TMS shipment, invoice is complete, and all paperwork attached)
      • Process incoming invoices against tendered freight rates with any incremental freight costs (demurrage, assessorial etc.) reviewed and approved for payment.
      • Work with TMS carriers to urgently resolve incomplete invoices, incremental costs etc. Reconcile vendor statements against open TMS shipments.
    • Accounts Payable (inbound, plant to plant freight)
      • Represents freight invoices reviewed by AP but cannot be processed or blocked for payment for various reasons.
      • Work with carrier to resolve billing or other issues (i.e invoice not in ERP system) etc.
  • Review and enter accounts payable invoices into company ERP system ensuring all invoices and check requests are recorded in compliance with company policies (for completeness and properly authorized), applicable laws and regulations, and sound internal control.
  • Investigate and resolve issues related to invoice processing (for example: purchase order, invoice, contract, payment, or documentation issues) and work with vendors to resolve discrepancies in a timely manner and where necessary pursue or apply vendor credits etc.
  • Timely investigate and resolve routine internal and external account status questions documenting and communicating resolution via phone or email.
  • Reconcile vendor statements against accounts payable transactions to identify unprocessed or past due invoices keeping the vendor’s account up to date.
  • Support external audits by assembling materials or drafting responses to specific queries.
  • Work with treasury group to manage accounts payable cash flow opportunities: prioritize payments based on vendor payment terms, potential for cash discounts etc.
  • Other duties as assigned.
Skills / Qualifications

  • Self-starter with strong planning and organizational skills.
  • Excellent attention to detail, outstanding written and verbal communication skills as well as effective interpersonal and collaborative abilities.
  • Ability to multi-task.
  • Microsoft office experience (excel, word)
  • SAP ERP system knowledge a plus
  • Basic knowledge of freight bill analysis, validation a plus
  • Basic knowledge of freight shipping modes (LTL, TL, Parcel, Intermodal) and applicable rates/pricing (carrier rules tariffs, discounts) and freight terminology (BOL, POD, accessorial charges) a plus.
  • Bachelor’s degree or 3 to 5 years of relevant experience.
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