Program/Project Manager

Potlatch Fund is a Native-led nonprofit organization that provides grants and leadership development to Tribal Nations in Washington, Oregon, Idaho and Montana. Potlatch Fund works to promote diversity and address inequality by educating foundations about Tribal communities, introducing them to Native nonprofits, and holding funder briefings specific to Indian Country. Since 2005, Potlatch Fund has granted more than $5.5 million to Native individuals and nonprofits. More about Potlatch Fund: www.potlatchfund.org

POSITION DESCRIPTION: Program/Project Manager

Location: Seattle, WA, Remote

Reports to Executive Director

FLSA Status: Full-time, exempt

SALARY RANGE: $60,000-$77,000 DOE

The Program Manager, develops, plans, coordinates, and organizes Potlatch Fund’s Programing and its activities. Provide a strong leadership position and utilize management skills in program tasks. Carry out important operational duties in budgeting and resource allocation procedures, ensuring strategic plan goals are met in a timely manner, and ensuring implementation of policies, procedures, and processes. The Program Manager is expected to find innovative ways to resolve problems and maintain continuous quality improvement protocols for all program activities.

Program/Project Management (93%)

• Daily program management throughout the program life cycle.
• Define the program controls with the Executive Director.
• Plan the overall program with activities and monitoring the progress.
• Track and manage each project’s budget, alignment with program budget, and discuss projections as well as expenditures for events, travel, consultants, and other related needs with Executive Director.
• Manage risks and issues and taking corrective measurements.
• Coordinate the projects and their interdependencies.
• Manage and utilize resources across projects.

• Manage stakeholders’ communication (grantees, Executive Director).
• Align the deliverables (outputs) to the program’s strategic plan “outcomes” with the aid of the Executive Director.
• Manage, edit, and develop the main program documentations such as the program initiation documents (cohort handbook, MOAs, training workbooks, etc.), email templates, and training documents.
• Lead the delivery and administration of trainings and technical assistance needs.
• Recommend and recruit Potlatch Fund grantees to participate in programing.
• Work with the Executive Director to develop and implement a marketing strategy that promotes programing opportunities.
• Write articles promoting programing for the monthly e-newsletter.
• Develop Potlatch Programing evaluation documents, collect and analyze data, and report results.
• Schedule and organize meetings, events, and convenings, including developing and managing the agenda.
• Engage and build collaborative relationships with local Native-led nonprofits and raise awareness of Native-led nonprofits in the greater Northwest region.
• Increase Potlatch Fund’s programing visibility and presence in the greater Northwest region.
• Other duties as assigned.

Administration (5%)

• Support the Development Team and the Executive Director with writing grant proposals and applications, as needed.
• Work closely and regularly meet with leadership team to assess programmatic opportunities.
• Provide writing support by drafting or editing board reports, funder reports, newsletter articles, and white papers, as needed.
• Implement aspects of the organization’s strategic plan relevant to Potlatch Fund

Programing and the responsibilities of this position.

• Represent Potlatch Fund at events, training activities, meetings, conferences, and presentations. This includes, but is not limited to, trainings, public speaking, meeting facilitation, and event coordination.

• Participate in one relevant Potlatch Fund Committee(s) annually.
• Ensure implementation of policies and practices.
• Submit data to Executive Director on Program activities for written reports provided to the Executive Director, the Board of Directors, and funders.
• Respond to essential questions about Potlatch Fund’s programs.
• Assist the Executive Director with special project activities.
• Perform other duties as needed.

Fundraising/Gala (2%)

• Support annual fundraising Gala.

Knowledge, Skills, Abilities, and Experience

• Proficient knowledge and handling of project and program management methodology and techniques, including time management.
• Proficient knowledge of finance, accounting, budgeting, resource allocation, and cost control procedures.
• Proficient knowledge and methodology of curriculum development. teaching and training adult participants.
• Proficient knowledge of communication principles, media, and marketing techniques.
• Strong strategic leadership and management skills.
• Strong critical thinking skills to make administrative/procedural decisions and judgments.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community as well as able to use a variety of communication platforms.
• Strong and advanced technical writing and editorial skills.
• Ability to negotiate to seek conflict resolution by finding win-win scenarios for all involved.
• Ability to coordinate and schedule projects activities according to Capacity Building’s program needs including meetings, convenings, and special events.
• Ability to gather and analyze statistical data and generate reports.
• Ability to explore opportunities for innovation, collaboration, and continuous improvement.
• Ability to flourish, with humor, in a fast-paced, rapidly growing non-profit foundation and community-based leadership development organization.
• Experience convening and building consensus with Native or diverse groups.
• Experience developing and making public presentations, and facilitating meetings.

REQUIREMENTS:

• Master’s degree from an accredited college or university OR
• Bachelor’s degree from an accredited college or university with 3-5 years experience working as a Program Manager OR Project Manager.
• Preference given to those who have experience working in a 501(c)(3) non-profit or philanthropic organization.
• Experience working with Tribal communities or diverse communities preferred.
• Experience in managing, delegating and working with staff and volunteers.

• Knowledge of budgeting, bookkeeping and reporting using financial statements.
• Knowledge of and experience in fundraising, database management, and/or grant writing.
• A minimum of 3-5 years training or teaching experience (adult learners), including curriculum development with training hours development, and scheduling.
• Proficient in MS Office and use of PC-based computers with MS operating system platform.
• Ability to travel extensively throughout the Northwest, with some potential travel outside the region.
• Must have a valid driver’s license, personal insurance and access to a reliable vehicle.
• Must be available to work a flexible schedule, which includes some evenings and weekends, as requested by the Project Director or Executive Director.

WORKING CONDITIONS:

• Must be able to lift and carry 30 pounds and be capable of standing for one hour or more as physically required by the demanding travel and training schedule.
• Must be able to travel for multiple, consecutive days.

Job Type: Full-time

Pay: $60,000.00 - $77,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

COVID-19 considerations:
To keep all staff safe the office is practicing social distancing and work from home four days a week.

Education:

• Bachelor's (Preferred)

Work Location: Multiple Locations