Accounts Payable Manager

ESSENTIAL DUTIES

• Lead the accounts payable section in identifying, verifying, analyzing, and implementing process
improvement opportunities including impact and risk assessments, status reporting, change
management, and etc.
• Contribute to the development and implementation of the affiliate’s continuous improvement strategy
within accounts payable.
• Work with other work groups and stakeholders to develop new support material based upon process
revision, to include training, reporting, and system enhancements.
• Effectively provide day-to-day accounts payable support in the following areas: PO and Non-PO invoice
processing, holds, payment cycles, 1099 reporting, records management, GL entries, month-end and
year-end close, account reconciliations, performance of root cause analysis, and issue resolution related
to system/personnel performance issues.
• Demonstrate a strong partnership with Finance, Accounting, IT, business users, outsourced service
providers, and suppliers.
• Relentless focus on user experience, ensuring excellence in AP processes and procedures.
• Monitor key operational metrics that measure/assess accounts payable performance and drive
continuous improvement.
• Support maintenance of desktop procedures to ensure current processes are accurately documented.
• Manage operational escalations and change request process pertaining to outsourced provider
performance.
• Collaborate effectively with key internal stakeholders.
• Provide regular communication and training on processes and systems for employees, outsourced
providers and suppliers.
• Ensure accounts payable operations comply with statutory requirements, affiliate policies, processes,
procedures, internal controls, and affiliate objectives.
• Develop and manage a high functioning, efficient and responsive accounts payable team through
strategic hiring, performance management and process optimization.
• Supervise team productivity workload to achieve an effective balance, meet departmental goals and
maintain quality assurance.
• Develop and implement policies and procedures designed to optimize the balance between the need for
flexibility and solid financial controls
• Audit and approve AP financial transactions adhering to all internal controls and regulatory compliance
• Responsible for completeness and accuracy of Accounts Payable vouchers and recurring vouchers
(including coding, matching, data entry, proper attachments and approvals, sales tax accrual, and
accuracy of charges) to ensure compliance with Accounting policies and procedures and accurate
financial statements. Includes advising General Ledger Accountants of any necessary adjusting entries
related to Accounts Payable.
• Maintain and troubleshoot SAP Concur invoice automation system. Review application for better
utilization of the system.
• Oversee the process of reconciling vendor statements to include analyzing charges and payments. Verify
and maintain all rental, lease and contract accounts.
• Work with outside vendors and PPMM staff to resolve Accounts Payable related issues. Handle
correspondence and inquiries related to Accounts Payable.
• Monitor aging of payables, payment dates, discounts and finance charges and approve and ensure
accuracy of vendor payment runs.
• Responsible for Accounts Payable month-end closing, including accruals and generating month-end
reports. Also includes assessing all outstanding packing slips and invoices over 45 days old.
• Oversee the 1099 process to ensure that all proper tax filings are timely and accurate in order to prevent
costly penalties and fines from taxing authorities.
• Responsible for reconciliation of Accounts Payable accounts and other related Balance Sheet accounts
that affect the AP section.
• Ensure communication with key vendors to resolve pending issues and facilitate a positive working
relationship.
• Manage, coordinate, and support special projects as needed.
• Assist in providing information and materials for both the annual audit of the agency’s financial records
and the preparation of the agency budget.
• Prepare reports and provide accounting-related information and analysis to middle management,
management team, and various external bodies.
• Perform other duties as assigned by the Controller.

QUALIFICATIONS

Ability to perform the duties described above. A typical means of acquiring those abilities would be:
• BA/BS degree in business, supply chain, procurement, finance, or project management
• 5 years of procure-to-pay and continuous improvement/business analysis experience
• 5 years of supervisory management required
• Experience with Concur is required. Experience with NetSuite ERP is a plus.