Program Assistant, Corporate Relations

Job TitleProgram Assistant, Corporate Relations Agency Prairie View A&M University Department College Of Engineering Proposed Minimum Salary$15.25 hourly Job LocationPrairie View, Texas Job TypeStaff Job Description The Program Assistant, Corporate Relations, under the direct guidance, supervision, and direction of the Program Leader, will help support relations between various internal COE (College of Engineering) stakeholders and the College’s many external partners to help ensure positive outcomes. This is a one year position. This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate. This position is funded by grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding. Responsibilities: Assist in coordinating maintenance of relations between corporate partners and COE stakeholders/supporters including (but not limited to) the Dean’s Office, Department Heads, Research Centers, the Development Office, Faculty/Staff, other Colleges, and Career Services. Take part as needed and directed in company meetings individually and in conjunction with other COE staff responsible for company engagement. Assist in serving as a point of contact regarding COE corporate engagements for other internal PV stakeholders (Development Office, Career Services, Alumni Affairs, Office of Research, etc.). Assist in carrying out logistics coordination of all corporate event dates, including also ensuring COE faculty and staff are aware and prepared for all upcoming obligations, deadlines, and deliverables related to corporate engagement. This may include (but is not limited to): Creating and/or printing out and posting flyers and other advertisements. Booking rooms, reservations, catering, buses, flights, hotels, getting quotes, finding chaperones (occasionally you may act as one), and filing all paperwork/approvals related to the above. Checking to ensure reserved rooms are clean, in working order, and getting areas ready for upcoming events if they are not. Updating related faculty/staff on the background of the external partner’s engagements and history with the COE or university. Help coordinate with corporate facing staff in the Dean’s Office to ensure the success and viability of various strategic initiatives including (but not limited to): Scholarships, Grants, Events, Competitions, Jobs/internships, Undergraduate research, Tours, Site visits, and Company run advancement programs. Help explain and walk companies through the College of Engineering Tiered Engagement Program to ensure companies utilize and understand their benefits. Answer emails and phone calls from external and internal partners (companies, government entities, etc.) within a 48-business hour turn-around time to ensure prompt and timely responses to partners. Create detailed weekly reports of all engagements, communications, and on-goings (as well as upcoming dates of note). Keep quality of external facing communications high (eliminating errors and discrepancies) to ensure a positive view of the COE by external partners and ensure internal university emails are discrete ensuring the same positive view of the COE by internal partners. Take on long term and short-term special projects for the benefit of the College (including but not limited to): researching ideas/solutions for specific problems (this may include retooling ideas and re-proposing them again), tracking engagements and data/statistics relating to corporate partners, finding and following up with contacts across the university, and compiling requested reports on partners. Assist partners with being ready for their upcoming events by providing directions, parking reservations (when needed), equipment, and being available to answer questions. This may require being present during setup and takedown of events throughout the Fall and Spring semesters, resulting in some evening hours worked. Perform all other duties as assigned. Required Education and Experience: Bachelor's degree or equivalent combination of education and experience. No prior experience required. Required Knowledge, Skills & Abilities: Knowledge of word processing and spreadsheet applications. Strong verbal and written communication skills. Strong teamworking, problem solving, and organizational skills. Maintains attention to detail (quality control) and utilizes sound judgment. Ability to multitask and work cooperatively with others. Preferred Qualifications: Bachelor’s degree (a Business or Communications degree is a plus). One to three years of related experience (sales, marketing, communications, administrative office positions, and similar roles are related). Special Requirements: Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of four years of experience. Job Posting Close Date: 06/02/2024 Required Attachments: Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional. Resume or Curriculum Vitae Cover Letter Application Submission Guidelines: All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site. The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process. Background Check Requirements: All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer. For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, master’s degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System.  The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit www.pvamu.edu. Your career opportunities with a “University of the First Class” begins here! Prairie View A&M University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you need assistance in applying for this job, please contact (936) 261-1730. https://youtu.be/xcPdDOR3KTE https://youtu.be/NjUKQY1hVI8 The following links will open in a new tab. About PVAMU Human Resources Employee Benefits Office of Equal Opportunity and Diversity PVAMU Newsroom PVAMU YouTube