Land Development Coordinator

The responsibilities of the Land Development Coordinator include, but are not limited to, the following:

• Coordinate with outside engineers/designers, contractors, and TVC accounting to ensure timely receipt, processing, and payment of monthly Pay Applications, including the release of checks that Accounting has generated.
• Assist Land Development Manager and/or Director-Land Development Engineering in bid comparison process for new infrastructure projects, including preparing/modifying spreadsheets and creating Award Recommendation documentation for circulation/signoff by appropriate managers/executives.
• Prepare Notice to Proceed letters, site contracts (with documentation from engineer), Notice to Owners for each corresponding project, and other documents. Prepare bond requests and maintain spreadsheet of active bonds; communicate with bonding agency, communicate with Brevard County on bond release and return to bonding agency when no longer needed. Open FPL and City of Cocoa water accounts.
• Review Notice to Owners and scan into corresponding contract in SharePoint, and review lien releases on monthly pay applications from contractors to ensure that TVC has received releases from all required parties. Maintain comprehensive binder of all insurance certificates for TVC and all related entities, including follow up with applicable vendors prior to the expiration of their coverage(s).
• Assist Vice President of Land Development in preparing required documents and/or PowerPoint presentations for 5-Year Profit Planning process.
• Assist Land Development Manager and/or Director-Land Development in submitting new projects to FPL using their new on-line portal, track design completion status of projects, and facilitate preparation/execution of required agreements/work orders. Assist in the submittal and tracking through the approval process of subdivision plats to Brevard County.
• Set up internal and external business meetings, maintain meeting minutes, perform various admin functions (memos, copies, faxes, and filing).

Qualifications:

• High School diploma and experience in office technology including Word, Excel, Outlook, and PowerPoint are required
• Experience in the land development industry is preferred as well as five or more years working in a fast-paced office environment
• Professionalism and customer service skills
• The ideal candidate will be able to work independently as well as with a team, follow direction, have a good eye for detail, and be receptive to learning new procedures