What are the responsibilities and job description for the Office Coordinator position at Primo Water North America?
At Primo Water Corporation, we believe in creating healthier lives, healthier communities, and a healthier planet--that's the One Primo Way. Our associates have created a rich and proud legacy that goes back well over 100 years, and today, we are a global team across 21 countries. We believe investing in our associates is vital--we are empowering our teams to embrace diversity of thought, solve problems faster, and create innovative solutions that meet our customers' needs now and into the future. We are One Primo Team unified by a common purpose: Inspiring healthier lives through Water Your Way.
Primo invests in the whole person so that you can build your future along with ours. We are looking for qualified candidates ready to make a splash and dive headfirst into our One Primo Team!
Qualifications
- Must have high school diploma or equivalent
- Prior mailroom support experience preferred
- Knowledge of domestic and international shipping programs (FedEx, UPS, USPS)
- Microsoft Office (Excel, Word, and Outlook)
- Detail oriented and highly organized
- Dependable and able to work independently
- Able to network positively and communicate effectively, both verbally and in writing
- Superior customer service skills
- Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts
- Ability to safely lift up to 50 lbs on daily basis
Responsibilities
The Office Coordinator will support the Tampa Corporate location with various office responsibilities to ensure the office operations always runs smoothly. Responsibilities include but are not limited to, mail room management, reception desk assistance and coverage, general maintenance of office copy and mail room equipment, office supplies, branded products and maintain a clean and organized office environment.
The successful candidate will also assist with concierge support, including, but not limited to working with building contacts for general service requests, office supplies ordering and monitoring (i.e. taking inventory, stocking supplies, coffee, tea, printer paper/cartridges, etc.), and picking up mail and packages and maintaining the mailroom accordingly. The successful candidate will be organized, detail oriented, self-motivated, able to handle confidential information, as well as have a demonstrated ability to respond to changing workloads and priorities. Must have the ability to communicate clearly and to manage multiple assignments and people simultaneously.
Responsibilities
- Handle all incoming and outgoing mail/shipping for the support quarters
- Order and restock office equipment/supplies
- Restock galley and lobby branded products as needed
- Coordinate maintenance and repair of office equipment and appliances
- Coordinate with the building management company for needed repairs and maintenance to include lighting, HVAC, plumbing, etc. for the support quarters
- Develop and maintain relationships with vendors and maintenance workers
- Assist with conference room coordination and room calendar management
- Back up for front desk receptionist responsibilities which include but are not limited to greeting all visitors and participating as the concierge to all guests
- Work with outside vendors to coordinate upkeep, and maintenance of office site including stocking inventory, ordering inventory when low, replenishing break room supplies and office supply ordering, opening and distribution of all incoming and outgoing mail, receiver of all packages, etc. This responsibility also includes physically lifting up to 50 lbs at a time while moving and replenishing supplies such as water jugs, soda cases, cases of paper, etc.
- Run work-related errands as needed
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled.
