Executive Assistant to ALD for Engineering

Overview

The Executive Assistant to the ALD for Engineering. Responsible for managing the schedule and communications of the ALD working in conjunction with the Executive Assistants to the Executive Management Team. Plays a critical role as a key coordinator and administrative lead for the ALD, both internal to the Directorate and lab-wide.

The Princeton Plasma Physics Laboratory is a world-class fusion energy research laboratory managed by Princeton University for the U.S. Department of Energy’s Office of Science. PPPL is dedicated to developing the scientific and technological knowledge base for fusion energy. The Laboratory advances the fields of fusion energy and plasma physics research to develop the scientific understanding and key innovations needed to realize fusion as an energy source for the world.

Responsibilities

Administrative Support 60%

• Maintains the ALD and Directorate’s calendar proactively to make effective and efficient use of time.
• Provide complex, diverse, and confidential administrative support.
• Draft original and routine correspondence for ALD’s signature.
• Manage deliverables and provide any necessary reporting for the ALD and the Directorate.
• Schedules and organizes meetings, travel, conferences, and other internal activities for all members of the Directorate
• Processes the ALD’s and Directorate expense reports
• Schedules interviews
• Maintains Directorate website both internal and external
• Orders supplies and office equipment
• Organize and maintain files
• Acts as backup to fill other Directorate needs and support research department events
• Coordinates Directorate records

Coordinates and assist in the preparation of national & international conferences. 15%

Training Coordinator for the Directorate 10%

• Assisting Supervisors with the implementation of the Training & Qualification Program
• Assisting individuals in training activities and coordinating participation in training events
• Accurately entering organization-specific training information into the Learning Management Systems (LMS) and/or generating organization-specific reports in LMS
• Serving as a Records Coordinator and maintaining matrices as controlled documents per PPPL Procedure GEN-023, Records Management
• Providing staff with guidance on how to access the LMS, navigate the system, and complete training

Other duties as assigned 5%

Qualifications

Education and Experience:

• High School diploma and 7 years of related experience

Knowledge, Skills and Abilities:

• High proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Drive
• Excellent interpersonal skills and a high degree of professionalism
• Excellent organizational and time management skills
• Excellent written and verbal communications skills
• Ability to work independently and in a team environment
• Strong ability to multi-task and maintain flexibility

Physical Requirements:

• Must be able to lift 25 lbs. 

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from participation in certain foreign government talent recruitment programs. All PPPL employees are required to disclose any participation in a foreign government talent recruitment program and may be required to withdraw from such programs to remain employed under the DOE Contract.

Standard Weekly Hours

Eligible for Overtime

Benefits Eligible

Probationary Period

Essential Services Personnel (see policy for detail)

Physical Capacity Exam Required

Valid Driver's License Required