Event and Communication Coordinator

An exciting opportunity exists to join the ProAssurance family of companies!


We are a specialty writer of professional liability, products liability and workers' compensation insurance.
With approximately 1,000 team members operating in all 50 states, we are well-positioned to offer career opportunities to individuals interested in professional growth.

This position supports our healthcare professional liability line of business and is a hybrid role based in Birmingham AL.

Job Summary:

The Event and Communication Coordinator is responsible for all planning and logistics related to events and meetings, internal and external, including communication regarding those events.
This position works collaboratively to create the theme for the event, maintains adherence to budget, track costs associated with the event and/or meetings, and provides reports on the success and any feedback from the events and/or meetings.
The Event and Communication Coordinator works collaboratively with the Business Development and Marketing teams to ensure that ProAssurance brand and messaging are properly reflected.

Essential Duties and Responsibilities:

75% - Event Planning, Communication and Management:

• Conducts short- and long-term planning and management for line of business functions, including internal and external meetings and events, both virtual and in-person.
• Recommends budget and strategic objectives and manages within those approved plans.
• Recommends, develops, and implements effective event plans.
• Assembles creative and innovative event attractions based on internal capabilities or outsources to qualified vendors.
• Solicits and books banquets and catering functions, as well as manage the planning, merchandising and execution of the functions.
• Administers all phases of the event planning, including but not limited to marketing, servicing, and administrative procedures.
• Responsible for internal and external meeting logistics and arrangements.
• Collaboratively designs and executes event communication plan including but not limited to announcements, collateral material, updates, PR and post event communication.
• Responsible for coordination and compilation of meeting materials, including presentation materials, meeting packages, agendas, and any other materials deemed necessary to execute event.
• Responsible for recording and distribution of meeting activities and outcomes when appropriate.

20% - Expense Management:

• Monitors event and meeting budget; provide updates and recommendations for any changes.
• Produce reports for management related to event and meeting expenses.
• Manage expense reports and invoices related to events and meetings.

Secondary Responsibilities:

5% - Special projects as needed.

• Travel is up to 75%.

Qualifications:

• Bachelor's degree in public relations, communications, hospitality management or related field.
• Minimum three years in an event planning role.
• Strong organizational and planning skills to coordinate the actions of multiple parties.
• Creative thinking skills to design events that fit the visions of the team.
• Multitasking ability necessary to move from one task to another at a fast pace.
• Extensive computer skills required with a strong need for expertise in MS Office Suite as well as internet research abilities.
• Vendor management skills required.
• Basic accounting skills to track spending and stick to a budget.
• Knowledge of risk management to identify potential legal liabilities and take steps to mitigate them.
• Good networking skills to build relationships with vendors and suppliers.
• Must have high level of interpersonal skills to handle sensitive and confidential information/situations.
  The position continually requires demonstrated poise, tact, and diplomacy.
• Service oriented style with professional presentation skills.
• Continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
• Ability to communicate effectively both verbally and in writing with all levels of the organization as well as with outside customers and vendors.
• Ability to operate standard office equipment including, but not limited to computers, copiers, scanners, etc.
• Ability to assess the urgency and importance of a situation and take appropriate action.
• Effective communication skills - listening, writing and facilitation.
• Excellent organizational skills and the ability to handle multiple tasks effectively.
• Must be able to occasionally lift up to 10 pounds.

Here at ProAssurance, we believe our team members are our most valuable asset.
We are committed to providing a dynamic and inclusive environment where everyone can do their best work and grow personally and professionally.

For that reason, we partner with The Predictive Index (PI) - an organization equally committed to improving the working lives of people, to help us hire the best talent by providing additional insight about one's work style.

The position you applied to may require completion of two assessments - Behavioral and Cognitive.
Each assessment takes less than 12 minutes to complete.
After submitting your application, you may receive two emails from The Predictive Index inviting you to complete each of these assessments, if the position you applied to requires completion of the assessments (please check your SPAM or Junk email folder if you do not see these emails in your inbox).

Please note the assessments do not need to be completed in order for your application to be reviewed and/or for you to move forward in the process.
If the position does require Predictive Index, we will need you to complete the assessments prior to scheduling interviews with our hiring managers.

Position Salary Range
$53,779.00 - $88,744.00
The salary range displayed represents the entirety of the pay grade for this position.
Most candidates will start in the bottom half of the range.
Factors that may be used to determine your actual salary include your specific skills, how many years of experience you have, your location and comparison to other team members already in this role.