What are the responsibilities and job description for the Volunteer Coordinator position at Project BEE?
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Organizes, coordinates and manages the recruitment of volunteers for the board, various committees, departments and association programs.
- Works with social, civic and local organizations to develop partnerships, where appropriate, to develop and/or utilize volunteers.
- Develops and implements training programs for all volunteers.
- Maintains updated records on all volunteers.
- Sets up and attends volunteer meetings. Reports to staff on volunteer activities as needed.
- Recommends and develops ongoing volunteer utilization.
- Develops and implements a volunteer recognition program.
Competencies
- Communication Proficiency.
- Collaboration Skills.
- Leadership.
- Organizational Skills.
- Presentation Skills.
- Teamwork Orientation.
- Technical Capacity.
- Time Management.
Supervisory Responsibility
This position has no direct staff supervisory responsibilities, but does supervise the entire volunteer force.
Primary Duties and Responsibilities
Managers of Volunteers perform some or all of the following duties:
Plan the volunteer program/service
- Develop and implement goals and objectives for the volunteer program which reflect the mission of the organization
- Assess the need for volunteers to enhance program/service delivery
- Develop a budget for the volunteer program activities
- Conduct ongoing evaluation of the programs and services delivered by volunteers and implement improvements as necessary
Organize the volunteer program/service
- Develop, administer, and review policies and procedures which guide the volunteer programs and services, and reflect the overall values of the organization
- Develop and administer forms and records to document the volunteer activities
- Identify volunteer assignments that provide meaningful work for volunteers and write the volunteer position descriptions in consultation with staff as appropriate
Engage volunteers
- Promote the volunteer program to gain community support of the volunteer program and the organization
- Develop and implement effective strategies to recruit the right volunteers with the right skills
- Develop and implement an intake and interview protocol for potential volunteers to ensure the best match between the skills, qualification, and interests of the volunteers and the needs of the organization
- Implement a screening process for potential volunteers according to accepted screening standards and practices
Lead the volunteer program/service
- Train staff to work effectively and cooperatively with volunteers
- Orient volunteers to increase their understanding of the organization, its clients, its services and the role and responsibilities of volunteers
- Ensure that volunteers are given appropriate training to be successful in their positions
- Ensure that volunteer check-in procedures are followed and records of volunteer hours are maintained according to established procedures
- Ensure that volunteers receive the appropriate level of supervision
- Assist with conflict resolution among clients, staff and volunteers according to established procedures
- Establish and implement a process for evaluating the contribution of individual volunteers
- Plan and implement formal and informal volunteer recognition activities to recognize the contribution of volunteers to the organization
Control the volunteer program/service
- Evaluate the risks associated with each volunteer position and take appropriate action to control the risks associated with the program or service
- Ensure that volunteers work in a safe, healthy, and supportive environment in accordance with all appropriate legislation and regulations
- Evaluate the contribution of each volunteer on an annual basis
- Prepare an annual report on the contribution of the volunteer program to the organization
- Administer and monitor expenditures for the volunteer program against the approved budget
About Project BEE:
We operate the largest Emergency Homeless Shelter in Western North Dakota. Project BEE provides client-centered care for rural communities. We are committed to providing equity through our anti-poverty programs and wrap-around services. Every person deserves dignity and respect.
Additional Information
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. In addition, it does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.
Project BEE is an Equal Opportunity employer. Personnel are chosen on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status, or sexual orientation, in accordance with federal and state law.
We strongly encourage applications from Black and Indigenous people and other people of color, people from working class backgrounds, women, LGBTQ people, and other people of historically excluded identities. Data shows that women and BIPOC candidates more frequently do not apply to a job because they don’t feel that they meet all of the qualifications listed. Our job descriptions are general overviews, not a mandatory comprehensive list. We are committed to nurturing diverse leadership within a diverse network, so if you feel passionate about our efforts and believe that you have the skills to accomplish the job, we want to hear from you!
Project BEE offers benefits such as health, vision, and dental, short-term disability, paid time off, and an IRA with a match (dependent on hours worked). Please reach out for any questions.