What are the responsibilities and job description for the Unit Secretary - North Medical Surgical position at Providence?
We are looking for Secretary for the North Medical Surgical Department at St. Mary Medical Center.
Location: Apple Valley, CA
Work Schedule: On Call / Per Diem
Shift: 10-hour, Days
Job Summary:
Provides secretarial assistance and support to the department director and department employees.
Essential Functions:
- Interacts with all hospital departments, and employees on behalf of department.
- Prioritizes, prepares, and or composes correspondence and other documents.
- Establishes, maintains, and revises records.
- Processes incoming and outgoing mail daily sorts and prioritizes correspondence.
- Assist in the care and maintenance of department equipment. Maintains inventory of office supply orders with approval as needed.
- Answers and screens all incoming telephone calls.
- Schedules and coordinates meetings and appointments.
- Annual Evaluation:
- Completes annual “Department Specific Focused Competencies”.
- Demonstrates ongoing education and training to maintain job skills and knowledge (see caregiver education record).
- Completes reorientation education requirements.
- Completes Caregiver Health requirements.
- Imaging Services:
- Orders Patient exams accurately in MEDITECH for ultrasound, MRI, CT, Mammography, Nuclear Medicine, and all biopsy patients.
- Prepares consents/forms as required for exams on imaging services patients. Orders lab work as required on outpatients.
- Communicates with responsible parties to resolve ICD9 discrepancies, and Current Procedures Terminology (CPT) issues.
- Delivers preliminary and permanent reports after radiologist's interpretation per department policy for inpatients. Faxes/telephones preliminary reports on all outpatients where applicable.
- Prepares necessary paperwork and makes copies of X-rays for litigation. Prepares invoices and payments for all services as required.
- Locates images and reports for Medical Staff.
- Checks in MEDITECH and Synapse daily for a Taken/Dictated List. Completes the Dictated and Taken List daily in a timely matter.
- Greets incoming patients and strives to put them at ease. Answers thoroughly questions regarding various procedures.
- Maintains a high degree of accuracy and thoroughness in recording information. Inputs all patient data into the computer.
- Completes Pre and Post calling and Documents pertinent information on 100% of Outpatients daily.
- Verifies all outpatients’ orders with the Scheduling Module.
Skills:
- Proficient in Microsoft Office, primarily Word and Excel.
- Proficient in office practices, systems and equipment including comprehensive computer skills.
Minimum Position Requeirements:
Education: Coursework/Training Environmental Orientation within 30 days of hire.
Preferred Position Qualifications:
Experience: 2 years Experience in a business office setting.
Apply Today! Applicants that meet qualifications will receive a text with some additional questions from our Modern Hire system.
St. Mary Medical Center (SMMC) is an acute care hospital with 213 beds and over 1,750 employees making it one of the region's largest employers serving communities of the High Desert. The facility was constructed in 1956 and joined the St. Joseph Health System in 1992.
This facility has the only Neonatal Care Unit in the High Desert Accredited by California Children Services and has been granted approval as a Special Hospital with the California Children's Services Community Neonatal Intensive Care Unit. St. Mary was accredited as a primary Stroke Receiving Center in 2018, the only stroke-receiving center in the High Desert.
The Services and Clinical Specialties offered at this Hospital are Diabetes Education, Emergency Services, Heart and Vascular Services, Imaging Services, Rehabilitation Services, Respiratory Services, Robotic Surgery Services, Surgical Services, Women & Children's Services and Wound Care and Hyperbaric Medicine.
Company: St. Mary Medical Center
Category: Administrative (Clinical)
Req ID: R345979