Purchasing and Fleet Assistant

Purchasing and Fleet Assistant

Pasadena, TX

PSC Group is seeking a full-time, Purchasing and Fleet Assistant at our headquarters in Pasadena, TX! The primary responsibility of the Purchasing Assistant is to assist the Procurement and Fleet teams by performing data entry, providing administrative support, processing orders, and resolving discrepancies. 

Schedule: Monday - Friday

Job Duties & Responsibilities:

• Works closely with Procurement and Fleet leadership, with open communication regarding needs and expectations and performs task related to scheduling, note taking and attending weekly meetings with key stakeholders.
• Processes purchasing order requests and/or requisitions for fuel cards, uniforms, PPE, office supplies, promotional items, etc.
• Reviews requests prior to ordering to ensure proper information and approvals are included.
• Support Procurement Specialists with needs assessment for specified procurement lines such as fleet and equipment through strategic planning with business line and site leadership.
• Communicates directly with Accounts Payable to resolve vendor bill issues and correct discrepancies that exist between purchase orders and invoices.
• Assists Procurement Specialists with data entry needs and procurement systems maintenance in ERP and purchasing software.
• Supports with data entry and processing for fleet related needs in purchasing and fleet software’s.
• Responsible for site purchases and company needs and resolves vendor/site complaints.
• Supports (or assists with) requests for quotations/proposals for department purchases, and supports with researching, evaluating, and making appropriate selection of commodity or service.
• Supports supplier communication to resolve transactional issues.
• Responsible for resolving invoice price and terms discrepancies to enable order processing.
• Assists with other administrative duties and projects as assigned. 

Job Qualifications:

• Proficient in MS Office (Word, Excel, and Outlook)
• Strong organizational and time management skills
• Strong analytical and problem-solving skills
• Exceptional written and verbal communication skills
• Strong attention to detail
• Ability to work in a team environment
• Ability to multitask in a fast-paced environment and meet deadlines on a consistent basis
• Maintain high level of confidentiality and professionalism

Why join the PSC team?

• Founded in 1952, PSC' s longevity is rooted in our commitment to quality service, safety, environmental protection, and taking good care of our employees.
• PSC is the industry leader in product handling and site logistics services for refineries, chemical producers, and marine transportation providers.
• Check out our videos at PSC Group - Career Videos to see how the work we do makes a difference and is essential for our economy.
• Learn more about our company culture and view our PSC Connection employee newsletter at PSC Group - Newsletter
• Our Core Values serve as the foundation for all we do—how we conduct our business, serve our customers, and treat members of our PSC family. Learn more at PSC Group - Core Values

Employee Benefits:

• Medical insurance options with the company paying a large portion of the premiums, including affordable dental and vision plans for employees and their families
• Company-paid life, short-term, and long-term disability insurance
• Matching 401(k) plan to help employees save money for retirement
• Vacation, sick leave, and holiday benefits (varies by work group)
• Incentives, discounts, and bonuses
• Industry-leading training and development programs

Physical Requirements:
You must be able to:

• Speak, write, read fluent English. Hear and have good vision
• Regular on-site attendance and punctuality is required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

PSC Group, formerly known as Petroleum Service Corporation, is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.