HR Administrative/Programs Coordinator

THE PUBLIC SCHOOLS OF BROOKLINE, MASSACHUSETTS

TITLE: HR Administrative/Programs Coordinator

REPORTS TO: Director of Human Resources

POSITION OVERVIEW:

The Public Schools of Brookline is seeking a Human Resources Administrative/ Programs Coordinator that will be responsible for performing a variety of administrative and human resources functions including but not limited to supporting the hiring process for various PSB programs, coordinating employee clearance processes, data entry into the PSB HRIS’s, assisting with the maintenance of employee files, attendance records, providing general office support and provide employee support through exceptional customer service. The successful candidate will demonstrate excellent interpersonal, organizational, and problem solving skills and must possess proficient knowledge of Google Suites. The position reports to the Director of Human Resources and will directly assist and act in a confidential capacity as a representative of the PSB Human Resources Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Responsibilities include but are not limited to the following:

• Process all CORI for new employees, current employees, parents, and volunteers.
• Download and maintain SAFIS (fingerprinting) results data in a spreadsheet.

• Provides suitability determination letters to other school districts as necessary.
• Maintain and monitor data input of CORIs and staffing profiles in Excel, MUNIS and X2(ASPEN).
• Review and input clearance of CORIs and SAFIS into PSB HR spreadsheet, as well as provide correspondence of clearance to hiring managers, secretaries, and after school directors.
• Provides front line customer service for the Human Resources Office; including but not limited to; mail distribution, schedules meetings, maintains filing system, orders supplies, prepares memorandum, and provides additional administrative and/or project specific support to the Director of Human Resources
• Responsible for assisting new hire and transfer employees through the onboarding process; processing new hire and transfer paperwork in the various HRISs.
• Maintains employee files both physical and electronic according to instructions outlined by the Director and/or applicable federal and state laws.
• Assists management by handling confidential information as it relates to matters of collective bargaining, employee discipline, and benefits and leave administration.
• Responsible for producing HRIS reports
• Assists with administering the new hire orientation program and any other training activities of the department.
• Assists in the maintenance of a human resources/payroll information system (occasionally assists with the payroll support as requested by the Director of Human Resources).
• Assist with coordination and logistics of search committees for various positions
• Record State Ethics completion in MUNIS.
• Create MEPIDs & ASPEN staff profiles for all new hires
• Process invoices through MUNIS, Account Payable, reimbursement and department supply order.
• Licensure checks for all PSB positions that require DESE licensure.
• Performs other duties as assigned by the Director of Human Resources.

QUALIFICATIONS-REQUIRED:

• Associate’s Degree or higher
• Minimum 2-3 years work experience in an office environment
• Experience with full cycle recruitment and facilitating new hire orientation
• Experience working with bargaining units, labor negotiations, mediation, and workplace investigations
• Excellent skills in: Google Suites, computer and data analytics, verbal and written communication, quantitative-based decision making
• Excellent and creative problem-solving skills with the ability to act decisively
• Organized and detail oriented with ability to prioritize, multi-task, meet deadlines and competing demands
• High professional standards of customer service and work quality
• Motivated, self-starter, able to work independently with commitment to positive outcomes
• Negotiating, teamwork and conflict management skills
• The successful candidate must have strong written and oral communication skills, as well as the ability to handle multiple tasks in a highly interactive environment.
• Current authorization to work in the United States by the first day of employment.

QUALIFICATIONS-PREFERRED:

• Bachelor’s degree in Human Resources, Business Administration or a related field.
• Minimum 1-2 years of professional experience working in a human resources office or similar office environment
• Experience with MUNIS, POWERSCHOOL, FRONTLINE or other human resources data systems, applicant tracking and payroll software
• Current knowledge of key strategies and trends in human capital discipline

TERMS: Non-Aligned, Salary, 12 months

***All employees must be vaccinated and maintain full vaccination as a condition of employment or work as an on-site vendor/contractor, unless they receive approval for a documented medical or religious exemption in accordance with relevant state and/or federal law. For a full copy of the Covid-19 vaccination policy please click here.

The Public Schools of Brookline is especially interested in qualified candidates who can contribute through their teaching or practice to the diversity and excellence of the PSB community.

The Public Schools of Brookline is an equal opportunity/affirmative action employer. Members of underrepresented groups and all persons committed to diversity and inclusive excellence are strongly encouraged to apply.

TO APPLY FOR THIS POSITION PLEASE GO TO: https://www.brookline.k12.ma.us/

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location