Administrative Assistant - PUEO Summer Program

Founded at Punahou in 2005 to serve public middle school students, the goal of the program is to spark a love of learning that will encourage students to attend college. Partnerships in Unlimited Educational Opportunities (PUEO) utilizes the facilities at Punahou for an educational experience of summer school classes and small group mentoring. During the academic year, students participate in several group activities. PUEO is a partnership with the Hawai‘i State Department of Education.

The PUEO administrative team plays an important role in supporting faculty as they attend to the social-emotional learning of our students via intentional opportunities to foster empathy, resilience, moral reasoning, and social responsibility.  The Administrative Assistant will provide diversified administrative support and project assistance requiring excellent communication, organization, time management, planning, problem-solving and client services skills, and outstanding administrative abilities as this area of the school continues to evolve and expand.

Responsibilities may include but are not limited to:

• Answers phones, takes messages, screens calls and greets visitors (internal and/or external).  Responsible for ensuring that appropriate parties are alerted concerning any issues of significance.
• Composes and/or responds to complex correspondences; updates department documents as instructed by supervisor.
• Coordinates and schedules meetings.
• Responsible for general clerical duties including, but not limited to, managing paperwork, handling mail, data entry, word processing, and making copies.
• Maintains confidential files and records.
• Compiles data and prepares reports and presentations.
• Provides administrative support to other departments as needed.
• Screen all injuries and illnesses to determine whether student(s) can be helped in office or sent to the health center
• Fill out and share Event/Trip Log
• Monitor and Communicate Daily Attendance and Lunch Count
• Other duties as assigned 

Scheduling Details:

• Work Year:  1.5 months
• School Year: 2022-2023 (June - July)
• Work Hours: Monday - Friday, 7:30 am - 4:00 pm, Schedule may vary based on operational needs. ​

Minimum Qualifications:

• Two (2) years of administrative experience
• Experience working in a school environment is preferred.
• Bachelor’s degree or equivalent combination of education and experience preferred
• Experience working with the area that this position will service is preferred.