Closing coordinator

Job Overview

Reporting to the Division Sales and Marketing Manager, as the Sales & Closing Coordinator you will provide administrative support to the Sales department.

You also ensure smooth flow of documents and effective communication between departments to enhance productivity and facilitate home purchase process.

Your day-to-day responsibilities will include :

• Maintaining updated goal sheets, schedules and documentation to support the Sales team. Processing orders in an accurate and timely manner.
• Updating closings spreadsheet and distributing to relevant parties. Preparing and reviewing all required documents prior to home closings.
• Coordinating and scheduling vendor meetings. Updating and sending updated phone list to vendors.
• Monitoring sales competitions and ensuring margins are up to date.
• Creating spreadsheets and graphs for product comparison of each community. Developing and maintaining price sheets.
• Ensuring adequate inventory of sales related equipment and materials.

As our ideal candidate, you are

• Organized; you effectively manage your time while balancing multiple priorities.
• A strong communicator; you clearly express your thoughts in conversation and in written communication.
• An active listener; you seek to understand and listen to others in a non-judgmental way.
• Detail oriented; you focus on detailed accuracy when dealing with a high volume of work.
• A team player; you contribute as a team member and share equally in the exchange of ideas, concepts and process outcomes.

Essential Requirements

• High School Diploma, or equivalent.
• Minimum 1 year of experience in an administrative role.
• Satisfactory verification of criminal record check.
• Proficient in Microsoft Office Programs (Outlook, Word, Excel, PowerPoint).

What We Value

• Setting clear, measurable and achievable goals.
• Cooperating with team members in an open, positive and respectful manner.
• Staying current with technical job skills.
• Taking responsibility for the outcomes of decisions and actions.

Work Conditions

You primarily work in an office setting during regular business hours. Overtime may occasionally be required.

Last updated : 2024-04-23