What are the responsibilities and job description for the Accounting Clerk position at R.W. Beckett Corporation?
Job Details
Description
Description
- Receives invoices from vendors and distributes to department managers for review and approval to pay. Reviews all payment requests for appropriate documentation and requisite approval authority.
- Enters properly approved invoices and other contractual obligations into accounts payable system for payment and ensures that they are coded to the correct general ledger account.
- Processes PO matching invoices and works cross-functionally to resolve any differences.
- Prioritizes invoice payment processing in order to take advantage of cash discounts, to avoid interest and/or penalties, and to adhere to agreed-upon payment terms/plans.
- Ensures signed copies of IRS Form W-9 Request for Taxpayer Identification and Certification, vendor service agreements, and any other contracts are on file. Provides supporting documentation for audits.
- Main point of contact for all correspondence with vendors regarding any invoice discrepancies and payment status inquiries.
- Manages weekly payment runs including upload of positive pay banking information.
- Adheres to company policies in the performance of all assigned accounting duties and communicates any compliance deviations and internal control weaknesses to management timely.
- Assists with weekly and monthly reconciliations of general ledger accounts as assigned.
- Oversees the 1099 process ensuring all reports are accurate and all deadlines are met.
- Provides coverage for front lobby as needed, greeting guests, and answering incoming telephone calls. Refers to proper department or manager for handling.
- Other ad-hoc assignments as needed.
- Experience handling high-volume accounts payable.
- Proficiency in accounting software.
- Excellent attention to detail and accuracy.
- Strong organizational and time management skills.