Recruiting Assistant

RACE COMMUNICATIONS

JOB DESCRIPTION

JOB TITLE: Recruiting Assistant

CLASSIFICATION: Full-Time, Non-Exempt, At-Will

DEPARTMENT: Human Resources

REPORTS TO: Senior Corporate Recruiter

EFFECTIVE DATE: 6/20/2022

WORK LOCATION: Hybrid - This position can work a hybrid schedule near one of our office locations. Must be close enough to attend job fairs within our California markets, or attend meetings as scheduled. Remote work is approved within that area.

SUMMARY:

• Supports the company’s internal and external recruiting processes; performs a variety of activities to assist with all aspects of the recruiting process. Supports Race Communications teams in our mission to bridge the digital divide between rural and urban areas, providing much needed services to those who don’t have access to reliable internet.

DUTIES AND RESPONSIBILITIES:

• Assists recruiter with applicant searches.
• Assists with HR and applicant/resume tracking systems and related database searches/entries as needed.
• Screens and separates incoming resumes prior to forwarding to recruiters; prepares resumes and candidate information packets for recruiters.
• Responds to phone calls from applicants as to status of open positions and their application.
• Performs informational interviews with interested applicants as needed.
• Schedules interviews and maintains interview schedule for recruiters.
• Coordinates travel arrangements for recruiters.
• Conducts reference checks on final candidates.
• Conducts research for recruiters and assists in developing enhanced sourcing and networking contacts through schools, community agencies, and other sources.
• Assists with coordination of both internal and external job fairs; ensures that timely registration and payment are made to vendor; ensures materials, applications, marketing brochures, and give-away items are ordered and delivered to the job fair; assists in coordinating the resources needed to staff the job fairs.
• Assists recruiters in marketing company at high schools, technical schools, colleges, and community agencies through presentations.
• Reviews job files to ensure they are complete and in compliance with legal, regulatory, and audit requirements.
• Assists recruiters in writing and placing advertisements in a variety of sources including but not limited to newspapers and Internet sites.
• Conducts employment testing for applicants as required by the position.
• Provides administrative support including but not limited to screening and routing telephone calls, filing, photocopying, faxing, and mailing.
• Performs other related duties as assigned by management.

QUALIFICATIONS:

• Bachelor’s degree (B.A./B.S.) in related field or equivalent preferred.
• One to two years related experience, education, or equivalent.
• Professional HR and recruiting related certifications and credentials are preferred.
• Must be able to speak, read, write, and understand English, the primary language(s) used in the workplace.
• Bilingual Spanish and/or additional language skills are a plus.
• Experience with ADP TotalSource and/or ADP Workforce Now is preferred.
• Travel and personal transportation is required to perform job-related duties at job fairs, events, meetings, and training and development sessions. Expenses will be reimbursed in accordance with company policy.

SKILLS:

• Excellent presentation skills
• Strong organizational, problem-solving, and analytical skills
• Ability to manage priorities and workflow
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Ability to work independently and as a member of various teams and committees
• Proficient with use of Applicant Tracking Systems (ATS), Human Resources Information Systems (HRIS), recruiting software programs, and social media recruiting platforms.
• Proficient on Microsoft programs, particularly Teams, Bookings, Outlook, and intermediate Excel.
• Proficient with recruiting procedure and related legal and regulatory compliance
• Strong interpersonal skills.
• Ability to work on complex projects with general direction and minimal guidance.
• Professional appearance and demeanor.
• Ability to effectively communicate with people at all levels and from various backgrounds.

COMPETENCIES:

• Oral and Written Communication: Speaks clearly, informatively, and persuasively in positive or negative situations; Listens and gets clarification; Responds professionally to questions; Demonstrates group presentation skills; Participates in meetings.
• Diversity: Demonstrates knowledge of EEO laws and policies and how they apply to recruiting and interviewing; Builds a diverse workforce.
• Professionalism: Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Adaptability: Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Dependability: Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

You must have the physical, visual, and auditory ability to perform the essential functions of the job with or without reasonable accommodations. This position requires regular use of a keyboard, mouse, telephone, computer workstation, and office equipment. This position frequently requires speaking, listening, and visual acuity for reading. This position regularly requires sitting for several hours at a time, as well as bending, leaning, and kneeling. Occasional walking (moderate distances in an urban environment), climbing, and periods of standing may be required. Must be able to safely lift and carry items (typically boxes of paper and files), and other items up to 35 pounds in order to perform essential functions. Occasional exposure to outside weather conditions.

EFFECTS ON END RESULTS:

This position has a significant impact on the quality and effectiveness of Race Communications and the Human Resources Department, by timely executing tasks and facilitating efficient administrative operations.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.