Executive Administrative Assistant

Pay rate is $ 38.65/hr

Job Title:  Executive Admin Assistant

Location:   Melbourne, FL 32901

Work Schedule     9/80

Specify Shift     1st shift 8-5PM

Description of work environment     The staff is in the office every day, so they will need to come onsite. There is some flexibility for hybrid but not much.

Must- Haves (Hard Skills)

• Experience working with engineers and ability to know them as a customer
• Ability to manage personalities and manage up

Nice-To- Haves (Hard Skills)

• --Capable of handling several tasks simultaneously and self-managing time and task priorities

--Ability to solve complex problems, think innovatively, creatively, and strategically

--Excellent communication and interpersonal skills, both written & verbal, including the ability to communicate across cultures and the ability to say “no” effectively and without negative consequences.

--Excellent computer skills including word processing, spreadsheets, presentations, graphics, and use of communication applications (Skype, Zoom, etc.) Ability to handle reports and metrics.

--Experience in or willingness to learn Concur Travel & Expense system

--Must be flexible in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators

--Exceptional customer service orientation with good communication skills, strong judgment/problem solving skills, interpersonal skills, and team collaboration

--Well organized, attention to detail, ability to anticipate assistance needs and initiative

Must- Haves (Soft Skills)

Emotional Intelligence

Degree/Certification Requirements

• --Requires fully proficient job knowledge/skills.

--Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience. If they have more experience that is a plus.

Job Description:

Performs administrative assistance to the Engineering Director and for the Communication Systems Melbourne Engineering senior staff. The engineering organization is comprised of four Senior Engineering Managers with a headcount of 200 multidisciplined engineers. The engineering work focuses on communication system solutions for international and US Department of Defense Customers. The role encompasses the day-to-day operations of the engineering organization.

Nature of Supervision:

--Works under limited supervision.

--Less detailed instructions are provided, and minimal peer review is required

Responsibilities:

--Drafts correspondence, recommendations, reports, and memoranda related to issues on behalf of the Director

--Manages Director’s appointment calendar: Schedules and prioritizes appointments and meetings to maximize Director’s engagement and ensure the achievement of organizational goals; advises on daily schedule; and works closely with the Director to ensure effective and timely follow up

--Makes travel arrangements and creates/manages expense report processing

--Schedule and arrange Engineering department meetings, interviews, and other department events

--Create/manage Excel spreadsheets, PowerPoints, reports and action item logs for department metrics

--Manage office supply inventory and process office supply orders

--Receive/Deliver messages, packages, mail, and paperwork

--Maintain the organizational chart and contact information for the department

--Ensure spaces are prepared before and after office moves

Job Types: Full-time, Contract

Salary: $38.65 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Melbourne, FL: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is the best time to call you to discuss about this role?
• Do you have experience working with Engineers/Engineering Director/Senior engineering staff/Engineering department?
• Do you have Experience in Concur Travel & Expense system?

Work Location: In person

Salary : $39 - $0