Purchasing Manager

Position Summary:

Report to the Director of Finance. Manage the daily operations of the Purchasing Department to ensure that all material and service requirements are met in a timely, efficient, effective, and ethical manner. Provide oversight of all purchases in compliance with policies and procedures.

Essential Duties & Responsibilities:

• Formulate and execute sourcing and procurement strategies which make efficient use of company resources, identify market trends, identify short- and long-term sourcing options, and identify short- and long-term partnering opportunities with vendors.
• Responsible for the administration of Purchasing and Shipping & Receiving operations.
• Purchase requested items on a cost-effective, quality, and timely basis.
• Ensure the justification and approval of all requisitions submitted by other company departments.
• Obtain the best price, quality, and service for the products and supplies purchased.
• Research new products and new vendors.
• Negotiate and purchase all basic supplies required for daily operations, including the purchasing of housekeeping supplies and equipment.
• Assist Food & Beverage with large-volume purchases.
• Assist Executive Management when deemed necessary with special projects.
• Ensure the smooth operation of the Purchasing Department through supervision and management of staff.
• In conjunction with Inventory Control, ensure all inventories, including Food & Beverage, china, glass, silver, linen, and equipment are well maintained and accurate.
• Serve as a role model for Team Members by demonstration of positive action, behavior, attendance, work ethic, and guest service.
• Responsible for the staffing, training and scheduling of Team Members
• Responsible for preparing evaluations and disciplinary actions when required.
• Ensure compliance with companywide and Purchasing Department policies and procedures.
• Protect the confidentiality of company business information.
• Enforce ethical practices in all dealings with company suppliers; monitor subordinates and companies that pursue improper practices.
• Develop monthly and annual department budget including capital expenditures and analysis of staffing needs.
• Ensure budget compliance throughout the year.
• Prepare and present operational reports to Senior Management as requested.
• Responsible for the training and development of Team Members for succession planning.
• Company is a twenty-four hour business that never closes. Team Members are expected to work as business demands dictate. This position must be on-premise with no ability to work-from-home.
• Provide exceptional customer service to all external and internal customers and communicates in a pleasant, friendly, and professional manner at all times.
• Obtain competency in Adaco purchasing software as Property Administrator.
• Maintain a professional work environment with supervisors and staff.
• Participate in and support all company training programs.
• Perform other duties as assigned.

Minimum Qualifications:

• Requires two (2) years progressive experience in Purchasing Management/Inventory Control.
• Bachelor's Degree in business or related field is preferred, unless otherwise waived, as based on determined experience and accomplishments.
• Excellent interpersonal, guest service, leadership, communication, analytical, decision-making and problem-solving skills are required.
• Must be proficient in Microsoft Windows and Office, to include reporting tools such as Microsoft Excel, Word, and PowerPoint.