Office Manager

Reporting to the Principal Auctioneer, the Office Manager will support day-to-day office tasks such assisting the Executive Team with schedules, auction set- up, and deliverables etc. This role will also perform all aspects of advertising and marketing. By fulfilling this role, you will be a part of a fast-paced growing company.

Candidates should have exceptional time management skills, ability to manage with multiple accounts simultaneously, have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail. An ideal team member will be able to work well independently, but also be flexible in taking orders for immediate and future needs. Taking ownership for results, having a sense of urgency, and taking the initiative to complete tasks in a fast-paced ever-changing environment will lead to success.

Key Qualifications for this Role:

• Bachelor’s Degree or Equivalent Work Experience
• 3 years as an Executive Assistant
• Office Manager experience is preferred
• Proficient in Microsoft Office Suite
• Quick learner
• Advertising/Graphics Background is a huge plus

Behaviors for Success:

• Results Oriented & Takes Ownership - Delivers results in every situation. Works with a sense of urgency to find solutions and complete work.
• Attention to Detail – Ensures work output is accurate, can find mistakes before documents are submitted; is thorough and thoughtful.
• Drive & Initiative - Takes the initiative to find creative solutions to problems. Is proactive in ensuring tasks are completed, as well as completes work that may not be assigned.
• Communication – Ability to communicate both verbally and written - in an organized, and appropriate manner. Able to present both popular and unpopular messages when needed.
• Teamwork – Ability to foster good working relationships among team members and works effectively in and contributes to a team environment.
• Entrepreneurial – Ability and desire to take ownership of activities and projects.

Position Requirements:

• You must have a valid driver’s license & pass background check.
• Must supply references.
• Advanced computer skills. Partake in computer assessment tests upon request.
• Adept at organizing, multitasking, and prioritizing tasks.
• Must be proficient in the following: spelling, basic math, organizational skills, scheduling, phone & email etiquette, concise and proper English, refilling copy paper, toner, ordering supplies, and processing mail.
• Excellent at research – searching databases for clients/customers.
• Effective communication skills to clients, owners, personnel.
• Clients and potential clients are dealt with via mail, phone calls, emailing, texting, and meetings, therefore, effective verbal & written communication skills are a must to provide excellent customer service.
• Proficient with money, collecting, clerking, online, & credit card.
• Ability to maintain the office environment compliance with all applicable laws/regulations.
• Scheduling of tests for renewing licenses of associates/members, maintaining and good judgment regarding confidentiality and respect for sensitive materials.
• Contact customers occasionally to identify & discuss payment information.
• Work closely with external media partners and agencies to promote sales to the appropriate audience.
• Be fluent using social media advertising platforms.
• Prepare sales tax returns occasionally.
• Takes direction well.
• Getting dirty on occasion is possible. Position has some physical demands on occasion.
• Ability to lift at least 20 lbs.
• A friendly, professional demeanor and dependability goes without saying. Honest, fair, reliable and enthusiastic, and a desire to be part of a great team.

Schedule:

• Full-time
• Monday through Friday
• 8:00 AM – 5:00 PM
• Late evenings and/or Saturdays on occasion as needed

Pay range of $18-20/Hour based on experience and is subject to increase based on performance.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k) matching
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Paducah, KY 42001: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Required)

Experience:

• Administrative: 3 years (Preferred)
• Microsoft Excel: 3 years (Required)

Work Location: In person

Salary : $18 - $20