Business Administrator

Rayne Engineering is an award-winning Recruitment Agency Focused on Supplying Niche Engineers across multiple industries. We work with some of the largest companies on the Fortune 100 List as well as many small to mid-size companies. Our consultants and contracted employees work across the United States. We have offices in TX, LA, WA, VA with more to come in the future.

Our Client, a large Electric Utility company, is seeking a Business Administrator with 3 years of experience. This position is a remote contract opportunity. Our client is looking for a motivated individual to join their fast-paced growing team. The right person for this position will be able to perform well under pressure and be adaptable to rapid change and redirection.

Candidate will be responsible for maintaining compliance records, entering data into learning management system, and supporting miscellaneous management functions. The administrator will need to be able to communicate clearly and proactively work with other business lines within the organization to ensure records and data are kept within compliance.

This 9 month contract is REMOTE but you must be local to either Lancaster, PA/Harrisburg, PA/Allentown, PA.

Job Responsibilities:

• Collects, reviews, monitors, electronic and paper records in a programmatic manner to ensure completeness and revision accuracy.
• Ensures all required documents are accounted for in accordance with regulatory requirements.
• Uses various computer systems, platforms, and applications to access information, generate reports, and pull/store records.
• Works directly with Utility’s Record Coordinator and with affected personnel to apply current records management policies and procedures.
• Provides data for performance indicators to ensure record completeness and compliance.
• Processes and provides information for any confidential requests or holds (litigation, regulatory, acquisition, regulatory audits.
• Follows privacy, record retention and security policies.

Basic Qualifications:

• High School diploma
• Possesses high attention to detail.
• Interpersonal skills and high accountability to work constructively and collaboratively with company business lines.
• Can coordinate a large amount of data points from various platforms and sources.
• Can work independently with minimal amount of supervision.
• Adaptable, dependable and customer service-oriented
• Proficient in of Microsoft Teams, SharePoint, Excel, Outlook, Word and Adobe Professional

Preferred Qualifications:

1. 3 plus years’ experience managing paper and electronic files for a work force of 700 employees.

2. Experience with internal and external audits (conducting, responding to, and supporting)

3. Ability to read, interpret and search regulations (DOT, OSHA, etc.)

4. Experience with records retention guidelines and software (FileNet, SharePoint, etc.)

5. Knowledge in creating dashboards, using Pivot Tables, and manipulating excel spread sheets.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.

Job Types: Full-time, Contract

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Filing: 3 years (Required)
• Auditing: 1 year (Preferred)

Work Location: One location